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The Form Gallery, Issue #062 - "Organizing Your Vacation Bible School"
June 05, 2013

Organizing Your Vacation Bible School

Well this is the time of year for Vacation Bible School. Is your Vacation Bible School organized? Find some tips below to help you organize your VBS (Vacation Bible School).

I've also included a new six page Youth Camp form - Youth Camp Staff Health History, and I also have a free Premarital Counseling Sessions Certificate of Completion for you to download and print.

Shepherdbase Special - Are you finding yourself overwhelmed in the office? Shepherdbase will save you a lot of time in your church office. Shepherdbase - Church Membership Database will track memberships (unlimited), contributions, attendance and much more On Sale Now Through June 30, 2013 for ONLY $29.99 so Hurry & Enjoy these Savings!


Organizing Your Vacation Bible School
Premarital Counseling Sessions Certificate of Completion
Youth Camp Staff Health History Form New Web Pages with New Forms
Shepherdbase (Church Membership Database) Special
FCF (Free Church Forms) CD
Church Office Package – Special Limited Offer
Free eBook - ”Top 10 Tips on How to Organize Your Office” Table of Contents

Organizing Your Vacation Bible School

Do you have your Vacation Bible School organized yet? VBS rolls around once a year where children get to participate in coming everyday for 2-5 days or more to learn about God and the Holy Bible. There is no greater outreach to children than Vacation Bible School. Here are some tips to help you organize your next VBS:
  • 1. Take a Deep Breath - If God called you to it, He will bring you through it. He will not abandon you. Get ready to work hard and trust Him.
  • 2. Pray for Wisdom - Pray for wisdom and direction for these VBS children. This might seem obvious, but so often prayer is overlooked or can be quickly placed on the backburner when tackling something as huge as VBS.
  • 3. Look at What Has Been Done in the Past - Did your church host VBS last year? If this is your first year, then see if there are similar events your church sponsored that could serve as a resource. Pull out what you can from the past, but don't reinvent the wheel. Note mistakes from the past and make sure they are a success in the future. Ask your VBS Veterans for help, and don't be afraid to ask them questions. Let them know you are leaning on them for support through VBS.
  • 4. Review VBS Forms - Pull out all of the VBS forms including the VBS Budget form that should have what the church budgeted for your VBS supplies, VBS Registration forms and any other forms that will help you get organized. A lot of these forms need to be sent out earlier on way before VBS begins. I have several of these forms free below that you can download, customize and print.
  • 5. Review and Choose VBS Curriculum - There are numerous VBS curriculum available today. Find out if your church has a preference on which kind of curriculum to use first. The theme is one of the most important parts of VBS because it gets the kids excited and attracts them to come.
  • 6. Catch the Vision - This may be your greatest opportunity to catch the attention of these children and their families in your community with the Gospel of Christ and life-changing ministries your church offers. Where else but VBS can you go and have so much fun and still make an eternal difference in children's lives.
  • 7. Get the Word Out - Please don't keep your VBS a secret from your community and expect lots of kids to show up. Create a simple plan to get the word out at least 6 to 8 weeks prior to starting date. You can hang posters everywhere, include bulletin inserts each week, church newsletters, emails, door to door, post flyers in stores, etc.
  • 8. Security - Don't leave security out of VBS. Unfortunately, churches are one of the last institutions to implement reliable procedures to protect children from individuals who might want to do them harm. It's extremely important to adopt procedures to keep the children safe throughout the week of VBS.
  • 9. Include VBS Closing Event - Having a VBS Event on the last day creates a great opportunity to meet parents and invite these family members to your church. Show these family members how much you appreciate them and they will not forget it.
  • 10. Follow Up - Be sure and send thank you notes or letters to your VBS leaders immediately after VBS is over. Without these helpers, VBS would have never happened. Contact children and their families who attended as guests within 1 to 2 weeks after VBS to re-invite them to church and thank them for letting their children attend VBS. It's easy to crash after VBS, but timing is so critical to your follow-up to let them know you want them back next year.

Click here for the Free VBS Forms and Certificates.

Premarital Counseling Sessions Certificate of Completion

What is Premarital Counseling Sessions?

Premartial Counseling is a type of therapy that aides couples in preparing for marriage. These counseling sessions before marriage can help ensure that you and your husband-to-be or bride-to-be have a strong, healthy and spiritual relationship - giving you a much better chance of a for a stable, happy and satisfied marriage.

Your church can use this certificate for your couples who are attending Premarital Counseling Sessions.

Click Here to download the Free Premarital Counseling Sessions Certificate of Completion.

Youth Camp Staff Health History Form

This six page medical history form for Youth Camp staff will need to be filled out by every camp staff member before Youth Camp begins.

This health history form will help your Health Center staff become familiar with the camp staff before they start the actual camp. This form also helps with such circumstances as who is allergic to what foods before they plan and schedule what meals are going to be served throughout the duration of the Youth Camp.

Click Here to download the Youth Camp Staff Health History Form. New Web Pages with New Forms

I will be continually adding new don't miss an issue!

Shepherdbase (Church Membership Database) Special

Shepherdbase (Church Membership Database) is On Sale Now Through June 30, 2013 for ONLY $29.99. You will also receive 2 Offering Envelope Templates and Offering Count Sheet free as a Bonus for purchasing Shepherdbase! Hurry and Enjoy these Savings!

Shepherdbase (church membership database) will:
  • Track member's information along with a place for member's picture and automates First Time Visitor Letters for new members
  • Track member's contributions and automates Annual Contribution Letters at the end of the year
  • Filter church member's information with the click of a button
  • Track Church Attendance and automates Attendance Report

Shepherdbase is a very simple and user friendly database, but very powerful.

If you purchased Shepherdbase in the past (before Sept. 2011) and would like to receive the latest new updated version of "Shepherdbase" free of charge contact me.

FCF (Free Church Forms) CD

This great CD has all the free church forms, certificates, flyers...on along with 4 Bonuses as a Thank You for purchasing the CD all for one special price of $13.99 plus shipping and handling ($7.00 in the U.S. or $21.00 outside the U.S.).

The FCF CD includes:

  • Free church forms, certificates, flyers...(550+ forms each in PDF and Microsoft Office Word format - some in Excel). Also continually updated to include the latest forms created.

  • Table of Contents that includes folders/subfolders named the page in which they were generated and the name of the files under the folders.

  • Bonus#1 - Church Offering Envelope Templates#2 (short and long) are included in the CD.
  • Bonus#2 - Expense Report in MS Excel format that will automatically calculate expenses.
  • Bonus#3 - Beautiful 12 Month Photo Auto-Year Calendar in Microsoft Office Excel format that you can easily automate any year you want with the click of a button and change any of the photos very easily on any month you choose.
  • Bonus#4 -eBook - "Top Ten Tips on How to Organize Your Office".
Click here to purchase the Free Church Forms CD.

Church Office Package – Special Limited Offer!

The Church Office Package includes Shepherdbase - Church Membership Database and the FCF (Free Church Forms) CD along with all the Free Bonuses for only $40.99 plus shipping and handling ($7.00 in U.S. or $21.00 outside the U.S.)! Hurry and Enjoy these Savings!

Click here to purchase the Church Office Package Deal

Free eBook - ”Top Ten Tips on How to Organize Your Office”

This eBook is free to my newsletter subscribers as a special "Thank You" for subscribing to my newsletter. I have worked in several different secretarial areas with different jobs and I have learned the hard way how to organize more than one office. Take advantage of these tips in this free eBook and they will help get your office organized. Just click on the link below to download your free copy today.

"Top Ten Tips on How to Organize Your Office" Table of Contents

The Table of Contents is available here. You will now have access to all of the free church forms...listed in alphabetical order. I update it with new church I create them. I have them in categories so that you can just click on the form you want and it will lead you to that page. Just click on the link below for the free FCF Table of Contents. Enjoy! :) Table of Contents

If you have any questions, you can easily contact me through my email: or reply to this newsletter. I will get back promptly with any questions you might have.

Have a Blessed Day!

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