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The Form Gallery, Issue #064 - "Organizational Tips for a User-Friendly Office"
August 13, 2013

Organizational Tips for a User-Friendly Office

Do you need some organizational tips for your office to make it more user-friendly? If yes, then take a few minutes to read the tips below to help save your time and make your life a little easier in the office.

There are free banners below for your special church events or even for your very own personal use to download and print.

Shepherdbase Special Extended By Popular Demand - Are you finding yourself overwhelmed in the office? Shepherdbase will save you a lot of time in your church office. Shepherdbase - Church Membership Database will track memberships (unlimited), contributions, attendance and much more On Sale Now Through August 31st, 2013 for ONLY $29.99 so Hurry & Enjoy these Savings!


Organizational Tips for a User-Friendly Office
Pastor Appreciation Month Ideas
Banner Templates for Church... New Web Pages with New Forms
Shepherdbase (Church Membership Database) Special
FCF (Free Church Forms) CD
Church Office Package – Special Limited Offer
Free eBook - ”Top 10 Tips on How to Organize Your Office” Table of Contents

Organizational Tips for a User-Friendly Office

Organization is lot easier said than done, but don't let that discourage you. You can start out small by accomplishing one project at a time to help organize your office. Just remember that you will be working towards a goal of making your life easier in the office.

You will have increased productivity by creating an organized workspace. Here are just a few organizational tips:

  • Organize To-Do-Lists - If you have a project that you know you will have to do soon don't leave it on your desk because it will get covered up by something just as important. Set up a tickler file (anything that will hold the hanging folders but not too big) with 43 hanging folders, label 31 files "1" through "31" for the days of the month. You can use Avery's big white labels to make your numbers stand out and more visible. Label the remaining 12 folders January through December. Put the numbered folders behind the current month, and as the day passes put that number behind the next month. File any papers that require action in the appropriate folder. You'll never misplace papers again!
  • Organizing File Cabinet - Go through your file cabinet(s) and put away older files or at least de-clutter until a later time. Get five sturdy boxes and label them "Store", "Put Away", "Give Away", "Toss" and "Belongings Here". As you get free time you can go to the boxes and sort through them and you will be clutter-free before you know it!
  • Keep Your Desk Clear - This is very important so you won't be losing your paperwork all the time. Do not keep anything on your desk that you don't use daily. That doesn't mean that you can't keep them close at hand. Keep these important papers in a binder, and put Avery tabs or labels in your binder to easily mark what each daily project is.
  • Use Calendar on PC and/or Sticky Notes - Make sure you don't forget something else by having a calendar on your computer that will remind you of projects, church events, etc. If you don't have a calendar then use sticky notes to make sure you don't forget these very important projects, events, etc.
  • You Need Software - In this day and time they have come up with so many great ways to save your time via software. I'm very fond of Microsoft Office Professional (link below) because they have so many programs that meet all the office needs. MS Office Professional includes Word (professional looking documents/forms), Excel (eye-catching spreadsheets and charts), PowerPoint (impactful presentations), OneNote (organizes notes and information), Outlook (manage calendar and email), Publisher (professional-quality marketing materials), and Access (manages databases like Shepherdbase).
    Shepherdbase (Church Membership Database) was created in MS Access and will help save your time by tracking church membership information, contribution records, church attendance and much more.
    Any software that will make your life easier in the office is a plus and is well worth the money in my book. :)

Take the first step in organizing your office and believe me you will be glad you did. I've been a secretary for my church and other facilities for over 30 years and I can tell you I have learned to use these steps above and use these time-saving programs to not only save my time but it has also allowed me to be more productive and become a great asset to my church.

My advice to the church secretaries or any office personnel would be to take the time to learn how you can be more organized by exploring new programs and learning how to use them - one day you will be glad you did! :)

You can click the link below that leads to Amazon's Microsoft Office programs if you need more information.

Microsoft Office Professional 2010 Key Card 1PC/1User [Old Version]

Pastor Appreciation Month Ideas

Pastor Appreciation Month is in October every year and gives us a time throughout the year to really show our Pastor(s) just how much we love and appreciate them. Here are some ideas:
  • Give Pastor a Plaque - A plaque is a way to show Pastor love and appreciation. I have created a plaque you can print and download below and insert in a beautiful wooden frame.
    Click Here to download the Free Pastor Appreciation Plaque.
  • Send Pastor Encouraging Letters - On Sunday before Pastor Appreciation Day, hand out stamped envelopes addressed to the Pastor to each church member. Attach a letter to the self-stamped envelope inviting them to write to write and mail a personal note of encouragement and appreciation to the Pastor that week. A hand-written note conveys so much to a Pastor letting them know how much you appreciate them and that you are praying for them. These kind of gifts don't cost much of nothing but is well treasured for many years.
  • "October Pastor Appreciation Month" Banner - It's always special to have a banner up in the church to make sure nobody forgets this month is dedicated to Pastor(s). Click here to download the free "October Pastor Appreciation Month" Banner.

Banner Templates for Church...

Do you need some banner templates to use for your church events or even personal use? If yes, then download and print the Banner Templates below.

These banner templates include:

  • "Celebrate"
  • "Congratulations"
  • "Congratulations Class of 2014"
  • "Congratulations on Graduation"
  • "Happy Birthday"
  • "Happy Labor Day"
  • "October Pastor Appreciation Month"

Click Here to download and print the Banner Templates. New Web Pages with New Forms

I will be continually adding new don't miss an issue!

Shepherdbase (Church Membership Database) Special

Shepherdbase (Church Membership Database) is On Sale By Popular Demand Now Through August 31, 2013 for ONLY $29.99. You will also receive 2 Offering Envelope Templates and Offering Count Sheet free as a Bonus for purchasing Shepherdbase! Hurry and Enjoy these Savings!

Shepherdbase (church membership database) will:
  • Track member's information along with a place for member's picture and automates First Time Visitor Letters for new members
  • Track member's contributions and automates Annual Contribution Letters at the end of the year
  • Filter church member's information with the click of a button
  • Track Church Attendance and automates Attendance Report

Shepherdbase is a very simple and user friendly database, but very powerful.

If you purchased Shepherdbase in the past (before Sept. 2011) and would like to receive the latest new updated version of "Shepherdbase" free of charge contact me.

FCF (Free Church Forms) CD

This great CD has all the free church forms, certificates, flyers...on along with 4 Bonuses as a Thank You for purchasing the CD all for one special price of $13.99 plus shipping and handling ($7.00 in the U.S. or $27.00 outside the U.S.).

The FCF CD includes:

  • Free church forms, certificates, flyers...(600+ forms each in PDF and Microsoft Office Word format - some in Excel). Also continually updated to include the latest forms created.

  • Table of Contents that includes folders/subfolders named the page in which they were generated and the name of the files under the folders.

  • Bonus#1 - Church Offering Envelope Templates#2 (short and long) are included in the CD.
  • Bonus#2 - Expense Report in MS Excel format that will automatically calculate expenses.
  • Bonus#3 - Beautiful 12 Month Photo Auto-Year Calendar in Microsoft Office Excel format that you can easily automate any year you want with the click of a button and change any of the photos very easily on any month you choose.
  • Bonus#4 -eBook - "Top Ten Tips on How to Organize Your Office".
Click here to purchase the Free Church Forms CD.

Church Office Package – Special Limited Offer!

The Church Office Package includes Shepherdbase - Church Membership Database and the FCF (Free Church Forms) CD along with all the Free Bonuses for only $40.99 plus shipping and handling ($7.00 in U.S. or $27.00 outside the U.S.)! Hurry and Enjoy these Savings!

Click here to purchase the Church Office Package Deal

Free eBook - ”Top Ten Tips on How to Organize Your Office”

This eBook is free to my newsletter subscribers as a special "Thank You" for subscribing to my newsletter. I have worked in several different secretarial areas with different jobs and I have learned the hard way how to organize more than one office. Take advantage of these tips in this free eBook and they will help get your office organized. Just click on the link below to download your free copy today.

"Top Ten Tips on How to Organize Your Office" Table of Contents

The Table of Contents is available here. You will now have access to all of the free church forms...listed in alphabetical order. I update it with new church I create them. I have them in categories so that you can just click on the form you want and it will lead you to that page. Just click on the link below for the free FCF Table of Contents. Enjoy! :) Table of Contents

If you have any questions, you can easily contact me through my email: or reply to this newsletter. I will get back promptly with any questions you might have.

Happy Labor Day!

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