The Board Meeting Effectiveness Checklist (Sample) is available free to download, customize and print for your Church Board Meetings...
The checklist below for board meetings is a convenient tool to have to check for the effectiveness of the meetings and help improve in areas where needed.
Sometimes board meetings or any other meeting for that matter can become unorganized and sometimes dysfunctional if your not careful. Organization is a must in any type of meeting to get the maximum effectiveness and benefits for your organization or church.
Sometimes your meetings can spiral into off the subject matters and can vary off from the agenda easily if someone is not keeping the meeting organized. It's often good to have a checklist to see if your board meeting is going smoothly and in an organized fashion.
The checklist below to check for effectiveness at your board meetings includes:
Title of Checklist - Evaluating the Effectiveness of Board Meetings Checklist
Statement - Notification of the board meeting was sent out at least a week before the meeting. All necessary papers were sent out in advance (not handed out at the meeting). The meeting room was conductive to work and to the comforts of the board members. Board members arrived on time (perhaps a lttle before the meeting to chat and get organized).
Checklist Items (Below) -
There was a quorum
The meeting began on time
The purpose of the meeting was clear
The meeting began on a positive note
New people and guests were introduced to the board
There was adequate information regarding all matters for discussion and decision
The atmosphere was open and productive
The agenda was appropriate for the time frame
The agenda was followed, or if needed to be altered, was, with the consent of the board members
Issues and problems were openly adequately presented
If necessary, Roberts' Rules of Order were followed
There was adequate time for discussion on separate items
There was a conclusion to discussions: summarizing, things to do, who will do what by when
Votes were taken as necessary
Board members all participated as appropriate, kept to the agenda, listened to others and avoided side meeting that were distracting
The board chair kept things in order and moving along
Board members were thanked for their participation, work and involvement
The meeting ended on time
You should follow your church guidelines
(policy and procedures) for your church board meetings but the sample checklist below might help you if your just starting a new church, etc. Remember you can modify (add or delete checklist items) the checklist to fit your board meetings.
Click on the link to download the sample Board Meeting Effectiveness Checklist below:
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