Church Bookkeeping Practices Policy available free to download & print...
The Bookkeeping Practices Policy and Procedure is a very important document to have to give to the bookkeeper of your church to help give them insight as to what is expected of them in their day to day duties and responsibilities.
The bookkeepers job can vary from one church to the next but the sample church policy below for the practices of a bookkeeper might help you to be able to create one specific to your church.
The Bookkeeping Practices Policy (below) explains in short summaries each one of these procedures included below:
Weekly Offering - Input contributions into QuickBooks using: Create sales receipts, using the copy of the weekly offering form with the master envelope list with names... Upon receipt from the treasurer of any corrections to the original weekly offering form: Make any and all corrections to the sales receipts stating why change was made in memo...
Backup QuickBooks - (How often you will required to backup.)
File - By Month Then Subfolder - Currently subfolders are offerings by week, checks numerically, reports and statements by date.
Monthly - Transfer Funds from Checking to Savings - Using transfer slip from treasurer or online confirmation: Transfer funds in from business now to Green checking, Use banking tab...
Disbursement Forms - Completed forms are received from the treasurer, input, ensure checks are written out to the bank assigned...
Bank Statements (Currently one is mid-month and one is end of month) - Using current statements, online printout is acceptable, reconcile QuickBooks, print both the summary and detail reports, run the Balance Sheet (Dates tab-custom-use date of statement), optional: highlight report for council...
Internal Transfers - Bank Sub Accounts (Kitchen, Pastor Conference...)- Total fund account and how they are to be used is provided by council...
Reports - Using the reports tab/Memorized Reports, Informational Report for Bookkeeper: Unrestricted Income & Expenses by Class (Dates tab: last month)... Run and print the following reports for council (email reports to members who have email): Balance Sheets (Dates tab: last month), Contributions (Dates tab: last month) this report is also used for...
Review - No later than Sunday prior to Council meeting all files will be placed in the church inbox or emailed, for the Finance Committee to review.
Backup QuickBooks - Keep backup from prior month in church file drawer...
Quarterly - Print quarterly report for all employees, email, hand deliver or mail every quarter. If requested print copy for treasurer and/or Finanace Committee.
End-Of-Year - Donor Statement - End-Of-Year Donor Statements completed by bookkeeper and reviewed by treasurer and Finance Committee. If no issues they are mailed, emailed or hand delivered no later than January 31st...
End-Of-Year - Reports - Run and print the following reports for council (email reports to members who have email): Balance Sheet (Dates tab: last fiscal year), EOY Summary-council-contributions (Dates tab: last fiscal year)...
Tax Forms - Draft by bookkeeper, reviewed by Treasurer and Finance Committee, approved by council, submitted by bookkeeper and filed...
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