Church Visitor Report

The Church Visitor Report is available free to download, customize and print for your Pastor(s), church administrative office...


If your new church visitors are not returning and connecting with your congregation or church members then:

  • Your church cannot grow
  • You cannot help new believers who responded to an alter call continue on with their new life with Jesus
  • You cannot help the new people who move into your community get involved with your church with their new talents...


Improving your church hospitality will help increase your first time church visitors decision on whether to return to your church.

The report below will help increase your rate of returning new church visitors by following up with them and keeping track of when they visited, when you followed up the first time and second time, etc. The report consists of:

  • Date Visited
  • New Church Visitor First and Last Name
  • Church Visitor Address
  • Church Visitor Phone, Email and Age
  • Invited By [Name]
  • Check Boxes to mark if Church Visitor: First Time Visitor, New in Community, Looking for a Church, Would Like to Know More about Church, Would like a Minister to Call Me, Interested in Home Bible School, 1st Follow Up or 2nd Follow Up
  • Comments

This report below can be modified to fit your New Church Visitor Card or form that they fill out. Always encourage your visitors to fill out these forms/cards when they visit. 

If you don't have their contact information then you can't send them literature, make a home visit, carry cookies to their house, or invite them to the next church service.

The sample Welcome Letters (4) are a great way for your Pastor(s), etc. to follow up with the new church visitors. One of these letters includes:

Dear [Church Visitor’s Name],

Greetings! I’m glad you joined us this past Sunday. We believe we are in great days to be serving Jesus, with even greater ahead! I’m glad you could attend. I hope that you found our time together inspiring, meaningful, challenging and perhaps even a little fun. We certainly enjoyed having you with us. 

Wow! Here we are already well into the 21st Century. The older I get, the faster it seems to fly! Perhaps that’s why the Bible tells us to “Make the most of every opportunity.” Those opportunities come and go so quickly and more often than not never return. That’s one of the reasons why I’m so glad you have been with us. Sunday is such a great opportunity for worship, and I hope that it will lead to many more opportunities to get to know and enjoy each other. Thanks for coming! 

Jesus said, “Whoever drinks the water I give him will never thirst.” (John 4:14) We do trust and hope that you’ll find watering holes to fill your thirst again and again. 

You’re invited to drop by our offices for a visit. Drop by. It would be great to chat with you. 

Well, I must close for now. If there is anything we can do to be of service, please don’t hesitate to drop us a line. I hope you will join us again.

A Recipient of God’s Grace, 

[Pastor’s Signature] 

Pastor 

PS: I’ve included a [NAME OF CHURCH VISITOR CARD], if you would be so kind as to give us some feedback that would be great. We’re always looking for better and more effective ways to meet people’s needs. Thanks!

Click on the link to download the Church Visitor Report below:

Church Visitor Report


If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.


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Visitor Testimonials

*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.

I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S. *Disclaimer

*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S. *Disclaimer

*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S. *Disclaimer

*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa *Disclaimer

*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S. *Disclaimer

*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S. *Disclaimer

*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved. *Disclaimer

This database:
  • 1. Tracks members and visitors
  • 2. Tracks contributions
  • 3. Organizes by both individual AND family
  • 4. Creates professional letters, relevant to church ministry
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  • 6. Costs a mere fraction of other databases offering similar features. *Disclaimer
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I am very thankful for this product and I recommend it to anybody wanting to exit the cost and complexity rat race of Church databases.
Thank you Shepherdbase!
Brandt *Disclaimer
Anchorage, Alaska

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