The Facilities Policy and Procedure (Sample) is available free to download, customize and print for your church administrative office...to set up guidelines on renting or using church facilities.
This sample policy and procedure for use of church facilities can be used as a tool to help guide you through creating a policy for your church.
If you have church facilities such as a building you have for your
church services to be held in, a kitchen or dining hall building for
your church functions or events and other facilities your church owns
then you will definitely need this policy and procedure.
Most churches have facilities that they let their members use but not all of them will rent them out for other people to use.
There has to be guidelines before you let anyone use your church facilities.
The policy for facilities (below) includes:
physical presence of the church in the community stands as a symbol of faith
and hope. It’s a meeting place and a center from which worship and
ministry/programs can emerge.
Oversight Responsibility - The
Board of Directors is responsible for the facilities of the church.
Facilities Committee - The
Board of Directors will appoint a Facilities Committee of no less than five
people to see to the maintenance and repair of the building. The Facilities Committee
will submit a monthly written report to the Board of Directors giving updates
on work completed, including expenses incurred, and projects that need to be
addressed, including projected costs. The team will work with the Finance
Committee to offer budget requests and needs for the upcoming year. The
committee will seek to involve members of the church in facilities projects.
Guidelines - Safety and Protection - Alcohol - No alcohol will be
consumed on the church property at either church sponsored events or building
rental/use events. Smoking - [Church Name] is a smoke free facility. Smoking
is not allowed inside the facilities or outside the facilities.
the facility will be provided to these persons who require them for successful
fulfillment of their ministry (ies) and to ongoing renters of the building upon
approval of the Pastor or designee. It’s the clerk’s responsibility to provide
the keys and properly train key holders regarding appropriate security
procedures. Key Holders - It’s
imperative that key holders DO NOT
duplicate keys unless authorized by the clerk. If another set of keys is
needed, the clerk should be contacted. The clerk will maintain a list of all
key holders. Keys are to be returned to the clerk if/when the key holders have
not ministry/program or rental-related need for them or upon request.
See the link below for the rest of the policy and procedure for facilities.
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