Facilities Policy and Procedure (Sample)
The Facilities Policy and Procedure (Sample) is available free to download, customize and print for your church administrative office...to set up guidelines on renting or using church facilities.
This sample policy and procedure for use of church facilities can be used as a tool to help guide you through creating a policy for your church.
If you have church facilities such as a building you have for your church services to be held in, a kitchen or dining hall building for your church functions or events and other facilities your church owns then you will definitely need this policy and procedure.
Most churches have facilities that they let their members use but not all of them will rent them out for other people to use.
There has to be guidelines before you let anyone use your church facilities.
The Facilities Policy (below) includes:
- Purpose - The physical presence of the church in the community stands as a symbol of faith and hope. It’s a meeting place and a center from which worship and ministry/programs can emerge.
- Oversight Responsibility - The Board of Directors is responsible for the facilities of the church.
- Facilities Committee - The Board of Directors will appoint a Facilities Committee of no less than five people to see to the maintenance and repair of the building. The Facilities Committee will submit a monthly written report to the Board of Directors giving updates on work completed, including expenses incurred, and projects that need to be addressed, including projected costs. The team will work with the Finance Committee to offer budget requests and needs for the upcoming year. The committee will seek to involve members of the church in facilities projects.
- Guidelines - Safety and Protection - Alcohol - No alcohol will be consumed on the church property at either church sponsored events or building rental/use events. Smoking - [Church Name] is a smoke free facility. Smoking is not allowed inside the facilities or outside the facilities.
- Keys -Keys to the facility will be provided to these persons who require them for successful fulfillment of their ministry (ies) and to ongoing renters of the building upon approval of the Pastor or designee. It’s the clerk’s responsibility to provide the keys and properly train key holders regarding appropriate security procedures. Key Holders - It’s imperative that key holders DO NOT duplicate keys unless authorized by the clerk. If another set of keys is needed, the clerk should be contacted. The clerk will maintain a list of all key holders. Keys are to be returned to the clerk if/when the key holders have not ministry/program or rental-related need for them or upon request.
- See the link below for the rest of the policy and procedure for facilities.
Click here for the Use of Facility Forms and Facility Rental Policy and Rates...
Facilities Policy and Procedure
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