The Fraud Prevention Policy (Sample) below is available to download, customize and print and use as a tool for your church administrative office...
This sample policy is great to have to use as a tool to create one for your church if you don't have one.
Fraud is scary word but has to be made a possibly in every church whether they want to believe it or not. Most churches will never have this problem but take the necessary steps in your policies to make sure that your church never becomes a victim of this crime.
This policy below for preventing fraud includes:
responsibility shall be exhibited in counting congregational funds. In order to
suitably handle church monies, the following procedures will be adhered to when
counting and handling collections: Persons who participate in counting and
recording the offerings will be trained for that purpose. Counting volunteers
shall be members and in good standing and have a demonstrated history of
regular giving. The Treasurer, in consultation with the Pastor, shall appoint
and train counting volunteers...(See policy for rest on Counting.)
audit/review of the church’s financial accounts will be conducted at the close
of each fiscal year. The Board of Directors shall determine on a yearly basis
if the audit/review will be conducted by an external organization or by an
audit/review is to be conducted, any cost of said audit/review shall be
considered an administrative expense and will be paid out of the General Fund.
This expense should be reflected in the proposed budget for each fiscal year.
If an internal
committee is established, the Board of Directors shall appoint at least two
members of the congregation who aren’t currently Board members will work on the
review in conjunction with the Treasurer. When an audit/review is done by an
internal committee, the review will consist of inspecting compliance with the
established Financial Operating Procedures, reviewing financial control
policies, and verifying the bank reconciliations and other financial reports.
The scope of
an external audit/review shall be determined by the Board of Directors and sent
in a Letter of Engagement prior to the start of the audit/review.
of the audit/review shall be presented to the Board of Directors and then made
available to congregation at the Annual Congregational Meeting.
Click on the link to download the policy and procedure below:
If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.
You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.
You can get Adobe Reader freehere (a new window will open so you can download it without leaving this page).
If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.
If you would like to receive access to the FreeChurchForms.com Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)
**The information here below will be secure and your privacy will be maintained.**
Free eBook - "Top 10 Tips on How to Organize Your Office"
"The Form Gallery"
FreeChurchForms.com Monthly Newsletter (Free)
Please feel free to contact me if you have any questions.
Collection of all the Church Forms, Flyers, Certificates...(850+)
on FreeChurchForms.com available on CD - each form...in PDF and MS Word 2007 or higher version format. Plus 5 Free Bonuses such as Attendance Record in Excel that will automatically calculate church attendance!
If so, click on the link above to discover the Secrets to Earning Thousands of Dollars with Virtually ANY Fundraising Event!
*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.
I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S.
*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S.
*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S.
*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa
*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S.
*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S.
*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved.
1. Tracks members and visitors
2. Tracks contributions
3. Organizes by both individual AND family
4. Creates professional letters, relevant to church ministry
5. Is easy to use
6. Costs a mere fraction of other databases offering similar features.
7. So much more.
I am very thankful for this product and I recommend it to anybody wanting to exit the cost and complexity rat race of Church databases.
Thank you Shepherdbase!
walk you through QuickBooks from start to finish, complete with
examples, terminology, and everything a busy church administrator or
bookkeeper needs to know. For more information just click the link above!