Job Offer Letter (2 Samples)

Job Offer Letter (2 Samples) and Pastor Job Offer Acceptance Letter (Sample) are available for free below to download, customize, print...

Does your church or organization have employees?

If yes, then you might need one of the sample offer letter(s) below. Simply download the offer letter template you like and use it as an example to create one for your organization's Human Resource Department or Administrative Department.



What is an offer letter? It is a letter with the purpose to generally extend an offer of employment to an individual and to communicate some basic benefit and employment information about the position offered.

Many churches, organizations and even christian schools use offer letters to communicate the terms of employment to potential employees. However, always remember that offer letters seem simple to write but they can get you into legal problems if you're not careful.

Here are guidelines when writing your offer letter:

  • Be Careful with Your Wording - You might be simply stating "We are so excited to have you join our ministry, and we expect you to be with us for a long time." This can be misunderstood by the employee and the courts to be a contractual offer of long-term employment. Six months down the road if you fire this employee for any reason they might sue you for breach of contract. Just be careful not to include language in your letters that the courts could treat as contracts.
  • Exclude Certain Information - An offer letter should exclude promises of employment for a period of time, detailed information about all your benefits - refer them to policies, and acceptance by signing the letter.
  • Always Include - Title of the job that is being offered, pay, reference to a benefit schedule (or attachment that discusses some information they might need - such as vacation/sick time, and insurance), potential start date, at-will and termination language, and acceptance of the offer.

It is good practice to always have a job description for every position you fill; however, the offer letter is not the place to address specific job duties. If possible, attach the job description to offer letter or better yet provide one during the job interview or after the person has been hired.

Employment-At-Will language might appear too formal or sound like "legalese" but it is extremely important to include it your offer letter. Without this language, courts have construed offer letters as contracts. It allow the employee to end employment whenever he or she chooses, but it also gives the ministry the right to terminate an employee with or without cause for any reason not prohibited by law.

The final portion of the letter requests that the applicant formally accept the offer. It's also the opportunity to end the letter on an upbeat note.

I also included a sample Pastor Acceptance Letter below that is used when a minister is accepting a position as Pastor in a new church.

Click on the link to download the business letter template(s) below:

Job Offer Letter (Sample for Churches)

Offer Letter (Sample for any Organization)

Pastor Acceptance Letter (Sample Acceptance Letter)


If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.


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Return to Human Resources Forms from Job Offer Letter (2 Samples).


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Church Forms...CD

Collection of all the Church Forms, Flyers, Certificates...(800+) on FreeChurchForms.com available on CD - each form...in PDF and MS Word 2007 or higher version format. Plus 5 Free Bonuses such as Attendance Record in Excel that will automatically calculate church attendance!

The Church Forms CD is Convenient and Saves Time


Shepherdbase

Need an Affordable, User Friendly Church Membership Database? Shepherdbase Could Be Just What You Have Been Looking For.

  • User Friendly
  • Tracks Memberships, Contributions, Attendance, Etc.
  • Instant Access to Church Directory, Contributions, Attendance, Etc.

Special Offer!

Church Office Package

(Shepherdbase & Church Forms CD with 850+ forms, certificates, flyers...along with Free Bonuses)


Church Offering Envelope Templates

Very easy to download, modify and print on your blank envelopes.


Aplos - Church Accounting Software

Simple & Efficient!

Are you tired of complicated church accounting software? If yes, then you need to try Aplos!


Church Finances Accounting Book

Are you stressed about your church accounting? If yes, then you need this accounting book!


Instant Event Fundraising System

Does your church do any fundraisers?

If so, click on the link above to discover the Secrets to Earning Thousands of Dollars with Virtually ANY Fundraising Event!


Visitor Testimonials

*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.

I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S. *Disclaimer

*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S. *Disclaimer

*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S. *Disclaimer

*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa *Disclaimer

*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S. *Disclaimer

*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S. *Disclaimer

*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved. *Disclaimer

This database:
  • 1. Tracks members and visitors
  • 2. Tracks contributions
  • 3. Organizes by both individual AND family
  • 4. Creates professional letters, relevant to church ministry
  • 5. Is easy to use
  • 6. Costs a mere fraction of other databases offering similar features. *Disclaimer
  • 7. So much more.

I am very thankful for this product and I recommend it to anybody wanting to exit the cost and complexity rat race of Church databases.
Thank you Shepherdbase!
Brandt *Disclaimer
Anchorage, Alaska

Read More FreeChurchForms.com Testimonials...


Does your church use QuickBooks? If yes, then the "QuickBooks® for Churches and Other Religious Organizations" by Lisa London, CPA eBook below is a must for you!

Lisa will walk you through QuickBooks from start to finish, complete with examples, terminology, and everything a busy church administrator or bookkeeper needs to know. For more information just click the link above!


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