Job Offer Letter (2 Samples)
Job Offer Letter (2 Samples) and Pastor Job Offer Acceptance Letter (Sample) are available for free below to download, customize, print...
Does your church or organization have employees?
If yes, then you might need one of the sample offer letter(s) below. Simply download the offer letter template you like and use it as an example to create one for your organization's Human Resource Department or Administrative Department.
What is an offer letter? It is a letter with the purpose to generally extend an offer of employment to an individual and to communicate some basic benefit and employment information about the position offered.
Many churches, organizations and even christian schools use offer letters to communicate the terms of employment to potential employees. However, always remember that offer letters seem simple to write but they can get you into legal problems if you're not careful.
Here are guidelines when writing your offer letter:
- Be Careful with Your Wording - You might be simply stating "We are so excited to have you join our ministry, and we expect you to be with us for a long time." This can be misunderstood by the employee and the courts to be a contractual offer of long-term employment. Six months down the road if you fire this employee for any reason they might sue you for breach of contract. Just be careful not to include language in your letters that the courts could treat as contracts.
- Exclude Certain Information - An offer letter should exclude promises of employment for a period of time, detailed information about all your benefits - refer them to policies, and acceptance by signing the letter.
- Always Include - Title of the job that is being offered, pay, reference to a benefit schedule (or attachment that discusses some information they might need - such as vacation/sick time, and insurance), potential start date, at-will and termination language, and acceptance of the offer.
It is good practice to always have a job description for every position you fill; however, the offer letter is not the place to address specific job duties. If possible, attach the job description to offer letter or better yet provide one during the job interview or after the person has been hired.
Employment-At-Will language might appear too formal or sound like "legalese" but it is extremely important to include it your offer letter. Without this language, courts have construed offer letters as contracts. It allow the employee to end employment whenever he or she chooses, but it also gives the ministry the right to terminate an employee with or without cause for any reason not prohibited by law.
The final portion of the letter requests that the applicant formally accept the offer. It's also the opportunity to end the letter on an upbeat note.
I also included a sample Pastor Acceptance Letter below that is used when a minister is accepting a position as Pastor in a new church.
Click on the link to download the business letter template(s) below:
Job Offer Letter (Sample for Churches)
Offer Letter (Sample for any Organization)
Pastor Acceptance Letter (Sample Acceptance Letter)
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