The Accountable Plan for Ministry Expenses Policy (Sample) below is available free to download, customize and print for your church administrative office, Human Resources Department...
The policy below is a great tool to use to create an accountable plan for for your ministers to follow when they are incurring expenses that the church is reimbursing them for.
Ministers often end up paying out of their pocket for ministry job-related expenses. This is why an accountable plan is very necessary and will appropriately enable the church to pay for the ministry job-related expenses.
The policy below for the Accountable Plan for Ministry Expenses includes:
Policy Title - Accountable Plan for Ministry Expenses (Sample)
the policy of [Church Name] to provide from church funds the ordinary and
necessary expenses of ministry that incurred for the benefit of the church. The
church recognizes the professional nature of ministry and recognizes the right
of ministers to use professional judgment in incurring ministry expenses within
the guidelines set by this policy and the funds allocated for payment or
reimbursement of expenses.
and necessary expenses of ministry include, but aren’t limited to, the
1. On-the-Job Transportation
2. Out-of-Town Travel for Church Assemblies
3. Conferences and Continuing Education
4. Other Professional Continuing Education Locally
and by Correspondence
6. Business Meals, Entertainment and Gifts for
Conducting Church Business and Developing Pastoral Relationships
7. Dues and Fees for Memberships in Religious, Professional
and Civic Organizations
8. Business Use of the Telephone
9. Professional Equipment (Communion, Office,
Library, Audio-Visual, Music, Etc.)
10. Professional and Liability Insurance
11. Legal and Professional Services
12. The Purchase and Cleaning of Clergy Vestments
care expenses are considered to be ordinary and necessary when incurred to
enable both minister and spouse to attend church functions for which the
presence of the spouse is expected and is vital to the church’s ministry.(See policy below for rest of the policy statements.)
Adopted by official action of the church this date [Insert date]
Church Officer Signature and Title
This policy will help end the traditional but inappropriate practice of the church requiring the pay job-related expenses from salary or expense allowances with any accountability.
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