The Returned Check Policy (Sample) for churches or nonprofit organizations is available free to download, customize and print for your church administrative office, Human Resources Dept...
What a returned check?
A check that is not paid by the bank on which it is written or drawn. Often the reason a check is not paid is that the account on which the check was drawn did not have sufficient funds. In that case the check is returned as "Non-sufficient (or no) Funds".
Churches and nonprofit organizations are limited on these type of policies so to ensure your within your legal rights you need to consult with your organization's lawyer to approve your policy for returned checks before putting them in place or approving them before your board, etc.
Often churches ask if they should ask for reimbursement of the bank fee for the returned check and the simple answer is to go by your organization's policy on returned checks. Most nonprofit organizations and churches have a local bank that knows them and will not charge a bank fee for the returned check. If bank fees do incur, some churches will ask for any bank fees if the check was written for goods and services but they do not ask if it was a tithing or offering check but, again, this solely depends on what is in your Return Check Policy and Procedure because you will have to adhere to your policy.
The sample church policy below for returned checks can be used as a tool or guide to create one for your church. This policy includes:
Policy - [Church Name] will follow the procedures below if a check is returned from the bank marked "Non-sufficient (or no) Funds".
Procedure - If the check is a tithe and/or offering check: 1. Make a copy of the check for your church records. 2. Reverse or delete the check from the individual's tithing record. If a new check or the returned check to redeposit is issued later then that check will be recorded in their tithing record at the time of deposit. 3. Return the original check with a letter of explanation. Attached the copy of the check to a copy of the letter and file it under "Returned Checks".
Procedure Continued - If the check was for goods or services such as a church fundraiser: 1. Make a copy of the check. 2. Send the copy of the check and a letter requesting another check. 3. Make a copy of the letter and attach the returned check to it for your church records.File it under "Returned Checks".
Signatures - Senior Pastor and Church Treasurer's Signature
Revised Date (Date of the policy revision.)
There are also two samples of Return Check Letters available to use as a guide to create letters for your church to send when needed just click the link below.
If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.
You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.
You can get Adobe Reader freehere (a new window will open so you can download it without leaving this page).
If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.
If you would like to receive access to the FreeChurchForms.com Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)
**The information here below will be secure and your privacy will be maintained.**
Free eBook - "Top 10 Tips on How to Organize Your Office"
"The Form Gallery"
FreeChurchForms.com Monthly Newsletter (Free)
Please feel free to contact me if you have any questions.
Collection of all the Church Forms, Flyers, Certificates...(850+)
on FreeChurchForms.com available on CD - each form...in PDF and MS Word 2007 or higher version format. Plus 5 Free Bonuses such as Attendance Record in Excel that will automatically calculate church attendance!
If so, click on the link above to discover the Secrets to Earning Thousands of Dollars with Virtually ANY Fundraising Event!
*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.
I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S.
*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S.
*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S.
*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa
*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S.
*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S.
*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved.
1. Tracks members and visitors
2. Tracks contributions
3. Organizes by both individual AND family
4. Creates professional letters, relevant to church ministry
5. Is easy to use
6. Costs a mere fraction of other databases offering similar features.
7. So much more.
I am very thankful for this product and I recommend it to anybody wanting to exit the cost and complexity rat race of Church databases.
Thank you Shepherdbase!
walk you through QuickBooks from start to finish, complete with
examples, terminology, and everything a busy church administrator or
bookkeeper needs to know. For more information just click the link above!