Service Checklist and Special Event Needs Form

Free Children's Ministry Service Checklist and Special Event Needs Form...

The Service for Sunday School, Etc. Checklist form is important to have available for the Children's Ministry Leaders and/or Teachers to be able to check off what they need for their Sunday School class or service before time. It is always a good idea to be prepared ahead of time I always say. :)

This form or checklist includes the Sunday School, etc. set-up, during service and closing of the service, and would need to be customized for your Sunday School processes and needs.

The checklist for Children's Ministry services includes:

Set-Up

  • Put your name badge on.
  • Plug in baby wipes warmer is applicable.
  • Fill in top of Sign-In Sheet/Registration Form.
  • Make sure there are enough labels, pagers, or I.D. cards.
  • Be sure you have all supplies needed for class.
  • Put sheets on beds if it applies to your age group.
  • Start music CD or tape and/or check sound system.
  • Do you have a walkie-talkie in your room?
  • All toys in good condition – none broken.
  • Check to make sure you have snack and juice if required.  
  • Check to make sure you have cups and napkins.
  • Tissue box.
  • Trashcan with liner.

During Service

  • Change diapers as needed if applies to your age group.
  • Disinfect changing table after each diaper change.
  • Wash hands after each diaper change.  
  • Always buckle babies into swings, beds, etc.
  • Put a fresh bed sheet on for each child.
  • As time allows, spend some time teaching, singing to and ministering to each child.
  • If babies or preschoolers become restless towards the end of service try singing some songs, blowing bubbles, playing a game, or telling a story with actions to them.

Closing

  • Vacuum and empty trash.  
  • Unplug or turn off all electronic equipment.
  • Leave room neat; counters, cubbies clean.  
  • Label any “forgotten” articles with child’s name and parents name.
  • Hand in completed Sign-In sheet and or registration binder to the appropriate place or person.
  • Place all supplies and snacks in the appropriate areas.
  • Return juice to the kitchen or refrigerator.

The Special Event Needs form or letter is a great way to help get donations from church members when the Children's Ministry is planning on having a special event. Our church is always very good about donating what we need when we have special church events or church fund raisers.

If your Children's Ministry needs help organizing before Sunday School classes or needs donations for special church events, you will probably need one or both of the following forms...

Click on the link(s) to download Children's Ministry Form(s) below:

Service Checklist

Special Event Needs Form

If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

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Note: These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.

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