Church Board Meeting Forms

How is your Pastor Appreciation Month going? I hope very well. I now have lots of Pastor Appreciation Ideas & Gifts on my website if you are still in the planning stages.

I have information and forms below to help you with your Church Board Meetings so if you have time just a take a few minutes and check it out.

New Updated Shepherdbase (church membership database) Still on Sale Through End of this Month!

Need an Affordable, User Friendly Church Membership Database?

Shepherdbase could be just what your looking for. Shepherdbase provides churches with a simple and easy solution to track church membership information including pictures of members, contribution records, church attendance, and much more.


Church Board Meeting Forms
Church Disasters Preparedness and Response
Veterans Day Activities
Special Offer - Church Office Package Deal
FCF (Free Church Forms) CD (310+ Forms)
"Top Ten Tips on How to Organize Your Office" Ebook Table of Contents
New/Recent Free Church Forms Web Pages
New Updated Shepherdbase

Church Board Meeting Forms

There are some challenges of being a church board member. Being ready for such challenges makes them opportunities rather than problems. Such opportunities can bring out the best traits in a church board. Here are some of those traits that serve board members well:

  • They support the Pastor as the leader of the church.
  • They are honest.
  • They are enthusiastic.
  • They keep an open mind.
  • They are team players.
  • They are willing to tackle problems when needed.
  • They take an orderly approach to decision making.
  • They are competent.
  • They have a sense of humor.
  • They put God first.
The Recording Secretary is not the secretary to the Pastor, but rather is the person that records or takes notes for the board minutes of the meeting. The Recording Secretary will maintain historical records and the minutes of all the meetings to provide a history for the board.

Church Board Portfolio

The Church Board Member Portfolio includes a complete description of all the responsibilites and duties of the board members.

Church Board Meeting Agenda (2 Samples)

The Church Board Meeting Agenda is used in the church board meetings as a guide to the board members throughout the meeting. If you do not have a agenda sheet, you and the other meeting attendants can easily get sidetracked by other discussions.

Church Board Meeting Minutes

Minutes not only provide an indispensable record of the deliberations in annual membership meetings, board meetings, and board committees, but they also offer a valuable history that reflects a prudent and responsible board. Minutes also can protect the board from litigation or other administrative proceedings. Additionally, board minutes may be one of the first places the IRS and other oversight groups look during an audit.

Sample Policy and Procedures for Church Board Meeting

It is essential that a ministry develop procedures to thoroughly document the proceedings of various corporate board meetings, including meetings conducted by conference call and Web conferencing. The procedures should outline what meeting notes should include who is responsible for taking them and when and how they should be translated into the formal minutes.

As time goes on there will be more forms added for Church Board Meetings.

Church Disasters Preparedness and Response

I'm very excited about the new website that I'm fixing to have available soon! I will announce it when it's up for business. It's going to be on Disasters Preparedness and have supplies you can purchase to help you and your church get ready for any disaster or emergency.

I've always wanted to get health professionals (people I work around all the time in the hospital) to collaborate with clergy and church leaders to equip churches and faith communities for disasters.

Here are just a few things you can do to get started on equipping churches for disasters preparedness and response:

  • Identify a local disaster response coordinator from your congregation
  • Develop a disaster leadership ministry team
  • Complete preparedness and response inventories and plans
  • Begin educating and equipping volunteers
This is just a few things to help you get started if you have a church willing to do this. I think it reflects God's Love for us to be willing to help others (churches, community, etc.) in times of need.

With this same leadership ministry team you can have one person who can have a monthly meeting with the church ladies who was interested in disaster preparedness for their families and church families to work together to help each other prepare for these times.

A lot of people who doesn't even know God right now is buying food and disaster preparedness supplies to protect their family in case of a disaster. It's really wise to prepare for the "just in case", and help other people prepare.

Veteran's Day Activities

Veterans Day Activities and Ideas

  • Little Things Mean A Whole Lot –Veterans Day Letters -Writing letters to soldiers/veterans in your church is something you might like your children (depending on their age you might have to help them) in your Sunday School class to participate in for Veterans Day.
  • Veterans Day Posters - Veterans Day activities can start before Veterans Day. Shortly before Veterans Day, encourage your Sunday School class to design Veterans Day posters expressing the meaning of this hold and how important that is must be recognized to be posted in the church, local library, post office, community bulletin board or other community places.
  • What Would it be Like to be a Veteran/Soldier - Have your Sunday School class to write a paper on…what is would be like to be a soldier/veteran in World War I, World War II, etc. Also, what it would be like to be the family member waiting and praying for their soldier…the heavy price of freedom and liberty…etc.
Click here for more Veteran's Day Activities.

Special Offer - Church Office Package Deal

I have the Church Office Package Deal

(Shepherdbase - Church Membership Database and FCF (Free Church Forms) CD along with 3 Free Bonuses) for only $40.99 plus $6.00 (shipping in U.S.)!

You can read more about Shepherdbase and the FCF CD below.

FCF (Free Church Forms) CD (350+ Forms)

All the free church forms, certificates, flyers...on are all in one CD. This awesome collection of free church forms, certificates, flyers all for one special price of $13.99 plus $6.00 shipping (in the U.S.).

The FCF CD includes:

  • Free church forms, certificates, flyers...(350+ files each in PDF and Microsoft Office Word or Excel format). Also updated to include the latest forms created.

  • Table of Contents that includes folders/subfolders named the page in which they were generated and the name of the files under the folders.

  • Free Bonus - Church Offering Envelope Templates#2 (short and long) are included in the CD.

  • Also included is the free ebook - "Top Ten Tips to Organize Office".
Click here to purchase the Free Church Forms CD.

"Top Ten Tips on How to Organize Your Office" Free Ebook

This ebook is free to my newsletter customers/readers as a "Thank You" for subscribing to my newsletter. I have worked in several different secretarial areas with different jobs and I have learned the hard way how to organize more than one office. Take advantage of these tips in this free ebook and they will help get your office organized. There will be other benefits you will find in my newsleters as time goes on so always open and read them so you don't miss out! The "Top Ten Tips on How to Organize Your Office"Ebook is available to download. Just click on the link below that leads to the page where you can download and receive your free copy today.

  • "Top Ten Tips on How to Organize Your Office" Free Ebook
  • Table of Contents

    The Table of Contents is available here. You will now have access to all of the free church forms listed in alphabetical order. I keep it updated with new church forms as I create them. I have them in categories so that you can just click on the form you want and it will lead you to that page.

    Just click on the link below for the free FCF Table Of Contents. Enjoy! :)

  • Table of Contents

  • New/Recent Free Church Forms Web Pages

    I will be adding more forms to these pages along with new web pages as time goes along so don't miss an issue!

    The New Updated "Shepherdbase" is on Special through the end of October 2011 for only $29.99 and you will receive 2 Offering Envelope Templates and Offering Count Sheet free as a Bonus! Hurry and Enjoy these Savings!

    Shepherdbase (church membership database) will:

    • Track member's information along with a place for member's picture and automates First Time Visitor Letters for new members
    • Track member's contributions and automates Annual Contribution Letters at the end of the year
    • Filter church member's information with the click of a button
    • Track Church Attendance and automates Attendance Report
    Shepherdbase is a very simple and user friendly database, but very powerful.

    If you purchased Shepherdbase in the past and would like to receive the new updated "Shepherdbase" feel free to contact me.


    You can easily contact me through the my email: I will get back promptly with any questions you might have.

    You can check out my website that I've just started since January of this year. Free small business forms,

    Happy Veterans Day! :)