Back to Back Issues Page
The Form Gallery, Issue #066 - "Email Etiquette Tips for Office"
October 07, 2013

Email Etiquette Tips for Office

Pastor Appreciation Month is Here! Hopefully everything is going smoothly so far. There is some Pastor Appreciation Month Ideas below along with information and a reminder that Pastor Appreciation Love Offerings are taxable...

The email etiquette tips for the office below are some guidelines to avoid mistakes like offending someone when you don't mean to and misunderstandings like being offended when you're not meant to. Also, New Free Church Job Descriptions available!

Shepherdbase - Are you finding yourself overwhelmed in the office? Shepherdbase will save you a lot of time in your church office. Shepherdbase - Church Membership Database will track memberships (unlimited), contributions, attendance and much more for ONLY $34.99 so Hurry & Enjoy these Savings!


Email Etiquette Tips for Office
New Free Church Job Descriptions
Pastor Appreciation Month Ideas and Reminders New Web Pages with New Forms
Shepherdbase (Church Membership Database) Special
FCF (Free Church Forms) CD
Church Office Package – Special Limited Offer
Free eBook - ”Top 10 Tips on How to Organize Your Office” Table of Contents

Email Etiquette Tips for Office

The email etiquette tips below are guidelines to help you avoid mistakes such as offending someone when you certainly didn't mean to and misunderstandings such as being offended when it was not meant to be taken that way. These guidelines will help you to send simple and easy-to-read messages also.

Here are some email etiquette tips to help you send nice, clean and simple messages and avoid mistakes and misunderstandings:

  • Always Think Twice Before Sending - No matter how big of a hurry you're in, always reread and reconsider your message before sending your emails. Read it from the recipient's perspective.
  • Always Keep Emails Short - Long emails can be very intimidating with long run-on sentences that never seem to stop. These extra problematic words have no meaning and usually end up confusing the recipient. The recipient usually ends up reading less than if the message was only 3 short sentences. That is why it is usually good to keep emails as short as possible. If you cannot keep it very short then use bullet points to make it seem shorter and to the point.
  • Write Perfect Subject Line - Your email's subject is right below your name and is the first thing the recipient sees so it's important. You have to put a subject that will pull your readers into the body of email - something they cannot resist. Keep it short, precise and to the point.
  • When in Doubt, Send Plain Text Emails, Not Fancy HTML - Not everyone wants or can receive these emails that have the fancy formatting (Bright colored stationery, images, etc.). Some email programs are not capable of rendering the HTML format in email messages. Some programs try but they fail or crash leaving your message unaccessible to the recipient. So whenever you are not sure if the recipient can receive HTML formatting just politely send the plain text format. Send a message to your email program support if you're not sure how to send plain text format messages.
  • Do Not Forward Hoaxes - Hoaxes are chain letters telling interesting stories about computer viruses, something free, new laws, etc. These all have one thing in common, they are not true. Do not forward a story unless you have inspected it yourself personally and you know it is true.
  • Be Sure You Have AntiVirus Software - Email worms and viruses are spreading via messages that are that are sent without your knowledge, and spammers use open relays established through viruses to send their junk mail through innocent computers. Keep your antivirus software current and up-to-date so you don't have to worry about getting these viruses and, even worse, spreading them to your other contacts.

Click Here to download a Free AntiVirus Software if you can't afford one right now.

New Free Church Job Descriptions

A job description is a list that a person might use for general tasks or functions and responsibilities of a job position. It may include to whom the position reports to, specifications such as the skills or qualifications needed by the person in the job, or a salary range.

A job description is usually developed by conducting a job analysis, which includes examining the job tasks and sequences of tasks necessary to perform the job. The areas of knowledge and skills needed for the job is considered in the analysis.

There are 27 free church job description samples on available for your church employees. Here are the most recent job descriptions:

  • Church Council
  • Executive Board
  • Financial Secretary
  • Leadership Team
  • Treasurer

Click Here to Access the 27 Free Church Job Descriptions.

Pastor Appreciation Month Ideas and Reminders

Pastors have a very heavy burden to bear and it's a lot to carry for one person, but they choose to take this burden for me and you. This is why this month (October) is such an important month to where we have this special opportunity to show our Pastor(s) just how much we appreciate and love them. Commit this month to encouraging your Pastor(s) in a concrete way.

Here are a variety of Pastor Appreciation Month Ideas for Free:

Pastor Appreciation Reminders

Just would like to remind everyone that Pastor Appreciation Love Offerings are taxable and should be included on the pastors W-2.

Click Here for More Information on the Church Tax Laws Concerning Pastor Appreciation Love Offerings. New Web Pages with New Forms

I will be continually adding new don't miss an issue!

Shepherdbase (Church Membership Database)

Shepherdbase (Church Membership Database) for ONLY $34.99. You will also receive 2 Offering Envelope Templates and Offering Count Sheet free as a Bonus for purchasing Shepherdbase! Hurry and Enjoy these Savings!

Shepherdbase (church membership database) will:
  • Track member's information along with a place for member's picture and automates First Time Visitor Letters for new members
  • Track member's contributions and automates Annual Contribution Letters at the end of the year
  • Filter church member's information with the click of a button
  • Track Church Attendance and automates Attendance Report

Shepherdbase is a very simple and user friendly database, but very powerful.

If you purchased Shepherdbase before Sept. 2011 and would like to receive the latest new updated version of "Shepherdbase" free of charge contact me.

FCF (Free Church Forms) CD

This great CD has all the free church forms, certificates, brochures, flyers...(600+) on along with 4 Bonuses as a Thank You for purchasing the CD all for one special price of $13.99 plus shipping and handling ($7.00 in the U.S. or $27.00 outside the U.S.).

The FCF CD includes:

  • Free church forms, certificates, flyers...(600+ forms each in PDF and Microsoft Office Word format - some in Excel). Also continually updated to include the latest forms created.

  • Table of Contents that includes folders/subfolders named the page in which they were generated and the name of the files under the folders.

  • Bonus#1 - Church Offering Envelope Templates#2 (short and long) are included in the CD.
  • Bonus#2 - Expense Report in MS Excel format that will automatically calculate expenses.
  • Bonus#3 - Beautiful 12 Month Photo Auto-Year Calendar in Microsoft Office Excel format that you can easily automate any year you want with the click of a button and change any of the photos very easily on any month you choose.
  • Bonus#4 -eBook - "Top Ten Tips on How to Organize Your Office".
Click here to purchase the Free Church Forms CD.

Church Office Package – Special Limited Offer!

The Church Office Package includes Shepherdbase - Church Membership Database and the FCF (Free Church Forms) CD along with all the Free Bonuses for only $40.99 plus shipping and handling ($7.00 in U.S. or $27.00 outside the U.S.)! Hurry and Enjoy these Savings!

Click here to purchase the Church Office Package Deal

Free eBook - ”Top Ten Tips on How to Organize Your Office”

This awesome eBook is free to my newsletter subscribers as a special "Thank You" for subscribing to my newsletter. I have worked in several different secretarial areas with different jobs and I have learned the hard way how to organize more than one office. Take advantage of these tips in this free eBook and they will help get your office organized. Just click on the link below to download your free copy today.

"Top Ten Tips on How to Organize Your Office" Table of Contents

The Table of Contents is available here. You will now have access to all of the free church forms...listed in alphabetical order. I update it with new church I create them. I have them in categories so that you can just click on the form you want and it will lead you to that page. Just click on the link below for the free FCF Table of Contents. Enjoy! :) Table of Contents

If you have any questions, you can easily contact me through my email: or reply to this newsletter. I will get back promptly with any questions you might have.

Have a Blessed Pastor Appreciation Month!

Need Free Small Business Forms, Certificates, Flyers…Visit

Scared or Prepared – Planning Makes all the Difference at is where you will find Emergency Survival Kits, Emergency Food Storage, Emergency First Aid Kits & Much More.

Back to Back Issues Page