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"How to Set Up an Organized Filing System"
September 08, 2014

How to Set Up an Organized Filing System

Are you wasting your time trying to find a document you filed? If yes, you need to follow the steps below and set up an organized filing system and get back on the right track to making your life easier in the office!

I also have some new church fundraising forms/flyer to download and print along with some great information on "Qualified Healthcare Plans for Churches".

Shepherdbase is On Sale Right Now! - Are you finding yourself overwhelmed in the office? Shepherdbase will save you a lot of time in your church office. Shepherdbase - Church Membership Database will track memberships (unlimited memberships with one time fee), contributions, attendance and much more On Sale Right Now By High Demand for ONLY $29.99 so Hurry & Enjoy these Savings!


"How to Set Up an Organized Filing System"

Is your file system organized or is it frustrating? Are you having problems finding files and documents or remembering where the files go? Do you have several files that contain similar information but have different labels? If this all sounds too familiar then your filing system is in a mess! :)

No worries, setting up an organized filing system takes a little time at first but you will save enormous amounts of time in the future after it's set up. Follow the 6 steps below to help you set up an organized filing system:
  • Step 1. Plan & Prepare - If your filing system isn't working for you then it's time to plan and create a truly effective filing system. Putting labels on your folders are good but this alone will not work. You need to plan and set up a filing system that can accommodate any type of paper for home or office. All you really need for supplies are several colors of 2/5 cut tab colored folders, some hanging folders and some file labels.
  • Step 2. Create Broad File Categories - Start sorting your documents into broad categories from your current filing system or if you have a pile of papers on your desk that you have been meaning to file for months. Example: "Church Fundraising" or "Vacation Bible School" and more. These are broad categories because there are many fundraisers such as building, construction, missions, youth camp, etc. At this point, do not focus on details of your filing system because right now it doesn't matter what kind of fundraiser it is. We will worry about details a little later on.
  • Step 3. Subcategorize - After you have all your broad file categories (documents...) in piles pick one of them and sort through it again but this time break your paper down into smaller subcategories. Example: "Church Fundraising" could be divided into "Building", "Missions", etc.

    Be as specific as possible this time. Don't create a category such as "Utilities" but specify which company (East Central Electric...) they belong to and break each one down into a separate pile by themselves. We want everyone to get his or her own separate folder. This definitely will make it easier and much quicker to find the file you need.

You can access the rest of the steps on How to Set Up an Organized Filing System by clicking link below.

With an organized filing system it is easy to put your hands on the correct file without a lot of searching at all. I hope you find this filing system to be as easy for you as it is for me! I love it! :)

Click Here to Access the Rest of the Steps on How to Set Up an Organized Filing System!

New Free Fundraising Forms

Does your church do fundraisers? Most churches have fundraisers going on very frequently to raise monies for a variety of different causes such as to grow and build on to the church, have the opportunity to send Pastors/Ministers to the mission field, help needy families in your community and so much more that churches depend on to fulfill these needs.

Here are the New Church Fundraising Forms

Click Here for more free Church Fundraising Forms.

Click here to check out "The Instant Event Fundraising System" & Project Planner that turns ANY event into a MASSIVE MONEY MAKER for your church!

Qualified Healthcare Plans for Churches

What should American churches be doing? Pastors are vulnerable and church leaders need to protect their shepherds and their churches.

So here we are – about 90 days into the Healthcare Plans Reform World. Most churches have made choices, and they hope they have chosen wisely.

What have we learned?
  • Most of us have learned that the individual healthcare plans purchased from the Exchanges do not provide particularly good coverage. The most popular bronze plans pay 60% once they finally begin paying at all.
  • We have learned that the individual policies are expensive and have very high out-of-pocket limits that most clergy cannot afford to pay.
  • Many of us have learned that the payment methods used in 2013 now create taxable income for the clergy.

And for these reasons, more and more churches are dissatisfied with the healthcare coverage they are providing. But now that Open Enrollment is effectively closed, is there something that can be done to provide a different form of coverage for clergy and staff?

Are there any paths still open? I think so. Churches may be underestimating the value of Employer Healthcare Plans.

Click Here to Read More on "Qualified Healthcare Plans for Churches". New Web Pages with New Forms

Here are the pages of new forms...since the last newsletter:
I will be continually adding new don't miss an issue!

Shepherdbase (Church Membership Database) On Sale Right Now!

Shepherdbase (Church Membership Database) is on Sale Right Now by High Demand for ONLY $29.99. You will also receive 2 Offering Envelope Templates, Church Auto-Monthly (change to any month or year with click of button) Calendars and Offering Count Sheet free as a Bonus for purchasing Shepherdbase! Hurry and Enjoy these Savings!

Shepherdbase (Church Membership Database) will:
  • Track member's information along with a place for member's picture and automates First Time Visitor Letters for new members
  • Track member's contributions and automates Annual Contribution Letters at the end of the year
  • Filter church member's information with the click of a button
  • Track Church Attendance and automates Attendance Report

Shepherdbase is a very simple and user friendly database, but very powerful.

Click Here to Purchase Shepherdbase Now!

If you purchased Shepherdbase before December 2013 and would like to receive the latest new updated version of "Shepherdbase" (December 2013 Upgrade) free of charge contact me.

Church Forms CD

This great CD has all the free church forms, certificates, brochures, flyers...(750+) on along with 4 Bonuses as a Thank You for purchasing the CD all for one special price of $13.99 plus shipping and handling ($7.00 in the U.S. or $27.00 outside the U.S.).

The Church CD includes:

  • Church forms, certificates, flyers...(750+ forms each in PDF and Microsoft Office Word 2007 or higher version format - some in Excel). Also continually updated to include the latest forms created.

  • Table of Contents that includes folders/subfolders named the page in which they were generated and the name of the files under the folders.

  • Bonus#1 - Church Offering Envelope Templates#2 (short and long) are included in the CD.
  • Bonus#2 - Expense Report in MS Excel format that will automatically calculate expenses.
  • Bonus#3 - Beautiful 12 Month Photo Auto-Year Calendar in Microsoft Office Excel format that you can easily automate any year you want with the click of a button and change any of the photos very easily on any month you choose.
  • Bonus#4 -eBook - "Top Ten Tips on How to Organize Your Office".
Click here to purchase the Free Church Forms CD.

Church Office Package – Special Limited Offer!

The Church Office Package includes Shepherdbase - Church Membership Database and the Church Forms CD along with all the Free Bonuses for only $40.99 plus shipping and handling ($7.00 in U.S. or $27.00 outside the U.S.)! Hurry and Enjoy these Savings!

Click here to purchase the Church Office Package Deal

Free eBook - ”Top Ten Tips on How to Organize Your Office”

This awesome eBook is free to my newsletter subscribers as a special "Thank You" for subscribing to my newsletter. I have worked in several different secretarial areas with different jobs and I have learned the hard way how to organize more than one office. Take advantage of these tips in this free eBook and they will help get your office organized. Just click on the link below to download your free copy today.

"Top Ten Tips on How to Organize Your Office" Table of Contents

The Table of Contents is available here. You will now have access to all of the free church forms...listed in alphabetical order. I update it with new church I create them. I have them in categories so that you can just click on the form you want and it will lead you to that page. Just click on the link below for the free FCF Table of Contents. Enjoy! :) Table of Contents

If you have any questions, you can easily contact me through my email: or reply to this newsletter. I will get back promptly with any questions you might have.

May God Richly Bless You & Your Ministry!

Need Free Small Business Forms, Certificates, Flyers…Visit

Scared or Prepared – Planning Makes all the Difference at is where you will find Emergency Survival Kits, Emergency Food Storage, Emergency First Aid Kits & Much More.

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