Church Reimbursement Form and Sample Policy

Church reimbursement requests is a very important issue with the church...

Reimbursement is for the pastors, ministers, staff members, volunteers, etc. of the church who submits a reimbursement request for church business expenses such as travel expense, mileage, office supplies, postage, books, and other miscellaneous business and church related expenses.

We have a free reimbursement form and a free sample reimbursement policy below for your church administration office. You can download these samples and modify in any way and print for your church staff to use immediately.

Reimbursements are usually paid out of church funds by a check separate from any payroll checks. They are, in most cases, approved prior to reimbursement by the church financial officer.

Your church should establish a Reimbursement Policy that might need to include the following:

  • Office Supplies
  • Religious Materials
  • Subscriptions and Paperbacks
  • Meals and Entertainment
  • Seminars
  • Dues and Memberships
  • Library
  • Educational Expenses
  • Camps
  • Legal and Professional Services
  • Gifts
  • Auto
  • Travel Expense
  • Mileage
  • Any Expenses Incurred on Behalf of the Ministry to the Church will Qualify

Your church should have a Reimbursement Policy for their church members to abide by and have access to. Your Pastor, church members, church staff, volunteers, etc. should also be aware of where the Church Policies and Procedures Manual is located at all times, and really should be reviewed at the time of becoming a new church staff member and at least annually thereafter. I have included a sample of a reimbursement policy below you can modify to fit your church.

If your church distributes reimbursement to church staff, you will probably need one or both of the following forms...

Click on the link(s) to download the file(s) below:

Reimbursement Form

Reimbursement Policy

If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.

If you would like to receive access to the Table of Contents that has all the free church forms, certificates, flyers, brochures, baby shower invitations/games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)

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Please feel free to contact me if you have any questions.

There are many free request forms for your church here at for you to download, modify and print immediately.

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