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Church Secretarial Duties

Church Secretarial Duties are so diverse and numerous that it takes a very special member/person to fulfill these job duties.

On this page you will have the opportunity to post questions and comments below regarding this subject. You will get to chat with other church secretaries regarding their experiences and even find short cuts to help you with your endeavors.



If you have had an experience during your job as a Church Secretary that might help another secretary somewhere then we want you to share it! A lot of small churches like mine has volunteers for this position and they need all the help they can get.

I’m always looking for different ways to save my time as our Church Secretary, but at the same time I bring better quality of service to our church. When you have a database, spreadsheets or whatever may be the case you not only saving your time you’re helping to organize the church. You’re making it easier to access valuable church information when church administration needs it. Saving your time will benefit the church because then you will be more available to do other church secretarial duties.

I remember when I first started as the Church Secretary it was very overwhelming. But as time went on and different people (Chief Financial Officer) found ways to save my time and help me to get organized. Our CFO created church accounting spreadsheets in Microsoft Excel to help because I was doing ours on a paper ledger. Thank God for our CFO! Please feel free to visit her website at freechurchaccounting.com to get her free spreadsheets. She is the one who inspired me to build my website (freechurchforms.com).

I have a Church Secretary Job Description available also. You might need this in your employee file.

If you are looking for a job as a secretary in a church I have a Church Secretary Resume (Sample) available that you can personally customize and print.

The Church Secretarial duties and responsibilities are usually specified in the governing documents of the church. A brief summary, however, may be expressed in this way:
  • Prepare records for the church in an accurate , thorough, up-to-date, useable, and prompt a way as possible.
  • Preserve the records of the church; and
  • Provide service and assistance to the church and others in a punctual, friendly and courteous manner.
Some other secretarial duties may even be:
  • Being the recording officer of the church that includes being responsible for the minutes and records of the church board and committees.
  • Arranging and managing church meetings.
  • Maintaining rosters of ordained ministers, all other personnel, congregation , etc.
  • Maintaining records and reporting parochial statistics.
  • Implementing and operating a records management system for the church.
  • Maintaining an annual report of the congregations in a form that will summarize the information for availability at any given time.
  • Overseeing the archives.
    • Attesting to all the documentation that requires signatures; and
  • Performing other duties as prescribed in your church bylaws.

Church Secretarial duties are very diverse and numerous and a very important part of the church.

Do you have a question or comment regarding Church Secretarial Duties? Take a moment to submit your question or comment below. It’s quick and easy. There’s no registration or login.

Also, please look at the submissions below this form and see if someone has already answered your particular question or maybe you would like to a minute to comment on one of the questions and comments below.

We are all facing a lot of the same issues and need to help each other..so you can help and be helped here:

Church Secretary Questions and Comments

Do you have a question or comment regarding church secretarial issues? Share it!

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See What Other Church Secretaries Have Said...

Click below to see contributions from other visitors to this page...

Arranging Meetings.  starstarstarstarstar
when should a secretary think of arranging meetings for the church ?

Reply

The Church Secretary should only arrange meetings when Administration ...

What constitutes "business expenses" for staff members?  starstarstarstarstar
What generally constitutes "business expenses" for staff members?

Reply

This is a great question, but I will let FreeChurchAccounting.com answer ...

church secretary/pastors wife/foster mother  starstarstarstarstar
Thank you so much for your posting this site for beginners like me. My husband and I have been in ministry for 40 years and there has always been someonelse ...

Changing Word Documents to PDF Files  starstarstarstarstar
Everyone but me probably already knew this but I just discovered it the other day.

I found out I could take one of my documents in the 2007 MS Word ...

Church Accountant duties and the CFO duties  starstarstarstar
Is the church Accountant over the church CFO??
What are the duties of the church accountant?

What are the duties of the church CFO?

Reply
Most ...

in a very small church in Nigeria  Not rated yet
I have never being given this kind of responsibility before in a church, i joined the church sometime in June 2011, and on the 1st of the year i was given ...

What are the specific records maintained by the church secretary?  Not rated yet
List the records maintained by a church secretary?

Reply

The records maintained by the Church Secretary has to be specified in your church policy ...

Contributions at end of year  Not rated yet
Not sure how to get started, the ladies before me held all envelopes til the end of the year and totaled them for each member. The would stay hours. Of ...

Specific functions of a corresponding secretary in the church  Not rated yet
I would like to know specifically what is expected of a corresponding secretary in the church. I will only be responsible for this position.

Reply ...

Church secretary as "ex officio" member   Not rated yet
Is it common practice or generally acceptable for the church secretary to serve as an "ex officio" member with voting privilege, on all church committees?...

im doing an essay on what I want to be when I get older  Not rated yet
I wanted to know for those who did work as church secrataries not as volenteer but as a full time job how much money did they make, the secrary at my church ...

First Impressions  Not rated yet
As a secretary, always allow god to give you fresh new ideas for keeping church welcoming. One idea I got from a friend was to decorate the bulletin board ...

There are three subjects in question:  Not rated yet
Is there a format structure for Church Officials such as a positional " registry tree?" For different departments or auxillaries.

Is there a format ...

I have no experience could I still do this?  Not rated yet
There is an opening for part-time church secretary at the church where I am currently a paid nursery attendant. My youngest in in kindergarten this year ...

Secretary coming into an unorganized overwhelming office.  Not rated yet
I am a Secretary coming into an unorganized overwhelming office, where do I start getting answers and who should I ask for help? This is an office with ...

what are some of the administrative duties of a church secretary?  Not rated yet
what are some of the administrative duties of a church secretary?

(Reply)

The Church Administrative Secretarial duties and responsibilities are ...

Not quite sure what my title would be, if any  Not rated yet
We have a small church around 60 people. We do not have any employees and our pastor does not receive a salary. They call me the church secretary. I handle ...

just wanting to know what my duties as the church secretary are.  Not rated yet
what r all the duties as a church secretary

Reply

The Church Secretarial duties and responsibilities are usually specified in the governing documents ...

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