Church Secretarial Duties, Job Description & Resume (2) with Cover Letter

Church Secretarial Duties are so diverse and numerous that it takes a very special member/person to fulfill these job duties.

On this page you will have the opportunity to post questions and comments below regarding this subject. You will get to chat with other church secretaries regarding their experiences and even find short cuts to help you with your endeavors.

If you have had an experience during your job as a Church Secretary that might help another secretary somewhere then we want you to share it! A lot of small churches like mine has volunteers for this position and they need all the help they can get.

Church Secretary Forms (Click on the link to access the forms.)

I’m always looking for different ways to save my time as Church Secretary, but at the same time I want to bring better quality of service to our church. When you have a database, spreadsheets or whatever may be the case you're not only saving your time you’re helping to organize the church, and in the event you have to retire as Church Secretary you will be making the next Church Secretary's job a lot easier and less stressful. You’re making it easier to access valuable church information when church administration needs it. Saving your time will benefit the church because then you will be more available to do other church secretarial duties.

I remember when I first started as the Church Secretary it was very overwhelming, but as time went on our Chief Financial Officer found ways to save my time and help me to get organized. Our CFO created church accounting spreadsheets in Microsoft Excel to help because I was doing ours on a paper ledger. Thank God for our CFO! Please feel free to visit her website at to get her free spreadsheets. She is the one who inspired me to build my website (

I have a Church Secretary Job Description available also. You might need this in your employee file.

If you are looking for a job as a secretary in a church I have a Church Secretary Resume (Sample) available that you can personally customize and print.

The Church Secretarial duties and responsibilities are usually specified in the governing documents of the church. A brief summary, however, may be expressed in this way:

  • Prepare records for the church in an accurate , thorough, up-to-date, usable, and prompt a way as possible.
  • Preserve the records of the church; and
  • Provide service and assistance to the church and others in a punctual, friendly and courteous manner.

Some other secretarial duties may even be:

  • Being the recording officer of the church that includes being responsible for the minutes and records of the church board and committees.
  • Arranging and managing church meetings.
  • Maintaining rosters of ordained ministers, all other personnel, congregation , etc.
  • Maintaining records and reporting parochial statistics.
  • Implementing and operating a records management system for the church.
  • Maintaining an annual report of the congregations in a form that will summarize the information for availability at any given time.
  • Overseeing the archives.
  • Attesting to all the documentation that requires signatures; and
  • Performing other duties as prescribed in your church bylaws.

Church Secretarial duties are very diverse and numerous and a very important part of the church.

Do you have a question or comment regarding Church Secretarial Duties? Take a moment to submit your question or comment below. It’s quick and easy. There’s no registration or login.

Also, please look at the submissions below this form and see if someone has already answered your particular question or maybe you would like to a minute to comment on one of the questions and comments below.

We are all facing a lot of the same issues and need to help each you can help and be helped here:

Church Secretary Questions and Comments

Do you have a question or comment regarding church secretarial issues? Share it!

[ ? ]

Author Information (optional)

To receive credit as the author, enter your information below.

(first or full name)

(e.g., City, State, Country)

Submit Your Contribution

 submission guidelines.

(You can preview and edit on the next page)

See What Other Church Secretaries Have Said...

Click below to see contributions from other visitors to this page...

what are the duties of a secretary 
what are the main duties of secretary in ladies department

How do I train myself 
No one trained me do I Have to train myself

Retiring church secretary 
Our church secretary, who has served faithfully for 30 years, will retire next month. We want to plan something special to honor her. Any suggestions or …

How many books must a secratary have?  
I want to know the job description of the Secratary of Men Fellowship

what to put in a members file 
hello this is my first year as church secretary and I have my work cut out for me because the last secretary did not keep good records.. I feel as though …

Arranging Meetings. 
when should a secretary think of arranging meetings for the church ? Reply The Church Secretary should only arrange meetings when Administration …

What constitutes "business expenses" for staff members? 
What generally constitutes "business expenses" for staff members? Reply This is a great question, but I will let answer …

church secretary/pastors wife/foster mother 
Thank you so much for your posting this site for beginners like me. My husband and I have been in ministry for 40 years and there has always been someonelse …

Not quite sure what my title would be, if any 
We have a small church around 60 people. We do not have any employees and our pastor does not receive a salary. They call me the church secretary. I handle …

Church Accountant duties and the CFO duties 
Is the church Accountant over the church CFO?? What are the duties of the church accountant? What are the duties of the church CFO? Reply Most …

Changing Word Documents to PDF Files 
Everyone but me probably already knew this but I just discovered it the other day. I found out I could take one of my documents in the 2007 MS Word …

new Secretary Not rated yet
I've been choose to be Secretary today at's all new to me I don't know where to start and as far I know Secretary this days use laptop.can I …

What are the main focus of church secretary? Not rated yet
What are the big task of the church secretary? Church Secretarial Duties The tasks and duties of a Church Secretary are listed on my Church Secretarial …

Removal of member from roll upon request Not rated yet
I need a sample response letter for request from removal of Church Membership Roll Reply: I'm sorry but at this time the only sample letters I …

Sanctuary Flowers Donor List  Not rated yet
Please show me how to make a list of donors and honorariums/memorials of poinsettias in our church sanctuary to put in the church bulletin as an insert... …

List of church officers Not rated yet
We need a professional form listing our church officers. Reply I have just recently added a Church Officers List Template - just click the link …

SECRETARY Not rated yet
should i took a treasure recordbook to my record book as secretary REPLY I'm not sure exactly what you mean, but you should always record all financial …

Church Secretary Not rated yet
Hi the church secretary are they suppose to be involved in the financial part of the church i.e knowing or filing the finances when i have a finance secretary? …

Can the secretary give suggestions to the pastor Not rated yet
Can the church secretary give the pastor and the church board suggestions that will make the church function better. Reply The specific duties …

Priorities and Organization Not rated yet
I have been the secretary/admin assistant for a new church plant since February. I have had the opportunity to make this position into what I feel our …

Having trouble doing my church running balance... Not rated yet
I have been the church secretary for about a year not know the correct way of doing things to make things in the church run more smoothly. The hardest …

Secretary Job Description Not rated yet
Do you have, available to print, a job description that details daily, weekly, monthly and quarterly tasks? Reply I just added another Church Secretary …

Is one of the secreatary jobs signing the checks, sign for the mortgage of the church? Not rated yet
Is one of the secretary jobs signing the checks of the church account and sign for the mortgage of the church? Reply These can be jobs for the …

Religous Group Secretary Not rated yet
We are a religious group,pls.I want to know if the secretary have the right to interfere with the financial matter of the treasurer. Thank you. Reply …

Click here to write your own.

I need a Sunday School Secretary job description. Help???!! Not rated yet
Sunday School Secretary Job Position I need help with preparing job description Reply I have a Sunday School Secretary/Assistant Secretary job …

Church Clerk Not rated yet
Please provide me with the check list of duties performed by Secretaries/Church Clerks. It is a four page document. Reply I have the Church Secretary …

Secretarial and Administrative Duties Not rated yet
We are a new and small church. I carry the title of Administrator/Secretary. Is this an appropriate title? Reply This is solely the decision …

in a very small church in Nigeria Not rated yet
I have never being given this kind of responsibility before in a church, i joined the church sometime in June 2011, and on the 1st of the year i was given …

What are the specific records maintained by the church secretary? Not rated yet
List the records maintained by a church secretary? Reply The records maintained by the Church Secretary has to be specified in your church policy …

Contributions at end of year Not rated yet
Not sure how to get started, the ladies before me held all envelopes til the end of the year and totaled them for each member. The would stay hours. Of …

Specific functions of a corresponding secretary in the church Not rated yet
I would like to know specifically what is expected of a corresponding secretary in the church. I will only be responsible for this position. Reply …

Church secretary as "ex officio" member  Not rated yet
Is it common practice or generally acceptable for the church secretary to serve as an "ex officio" member with voting privilege, on all church committees? …

im doing an essay on what I want to be when I get older Not rated yet
I wanted to know for those who did work as church secrataries not as volenteer but as a full time job how much money did they make, the secrary at my church …

First Impressions Not rated yet
As a secretary, always allow god to give you fresh new ideas for keeping church welcoming. One idea I got from a friend was to decorate the bulletin board …

There are three subjects in question: Not rated yet
Is there a format structure for Church Officials such as a positional " registry tree?" For different departments or auxillaries. Is there a format …

I have no experience could I still do this? Not rated yet
There is an opening for part-time church secretary at the church where I am currently a paid nursery attendant. My youngest in in kindergarten this year …

Secretary coming into an unorganized overwhelming office. Not rated yet
I am a Secretary coming into an unorganized overwhelming office, where do I start getting answers and who should I ask for help? This is an office with …

what are some of the administrative duties of a church secretary? Not rated yet
what are some of the administrative duties of a church secretary? (Reply) The Church Administrative Secretarial duties and responsibilities are …

just wanting to know what my duties as the church secretary are. Not rated yet
what r all the duties as a church secretary Reply The Church Secretarial duties and responsibilities are usually specified in the governing documents …

Click here to write your own.

Return to Home Page from Church Secretarial Duties.

Home | FreeChurchForms Blog | Contact | About | Terms of Use

Custom Search

Church Forms...CD

Collection of all the Church Forms, Flyers, Certificates...(800+) on available on CD - each PDF and MS Word 2007 or higher version format. Plus 5 Free Bonuses such as Attendance Record in Excel that will automatically calculate church attendance!

The Church Forms CD is Convenient and Saves Time


Need an Affordable, User Friendly Church Membership Database? Shepherdbase Could Be Just What You Have Been Looking For.

  • User Friendly
  • Tracks Memberships, Contributions, Attendance, Etc.
  • Instant Access to Church Directory, Contributions, Attendance, Etc.

Special Offer!

Church Office Package

(Shepherdbase & Church Forms CD with 850+ forms, certificates, flyers...along with Free Bonuses)

Church Offering Envelope Templates

Very easy to download, modify and print on your blank envelopes.

Aplos - Church Accounting Software

Simple & Efficient!

Are you tired of complicated church accounting software? If yes, then you need to try Aplos!

Church Finances Accounting Book

Are you stressed about your church accounting? If yes, then you need this accounting book!

Instant Event Fundraising System

Does your church do any fundraisers?

If so, click on the link above to discover the Secrets to Earning Thousands of Dollars with Virtually ANY Fundraising Event!

Visitor Testimonials

*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.

I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S. *Disclaimer

*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S. *Disclaimer

*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S. *Disclaimer

*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa *Disclaimer

*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S. *Disclaimer

*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S. *Disclaimer

*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved. *Disclaimer

This database:
  • 1. Tracks members and visitors
  • 2. Tracks contributions
  • 3. Organizes by both individual AND family
  • 4. Creates professional letters, relevant to church ministry
  • 5. Is easy to use
  • 6. Costs a mere fraction of other databases offering similar features. *Disclaimer
  • 7. So much more.

I am very thankful for this product and I recommend it to anybody wanting to exit the cost and complexity rat race of Church databases.
Thank you Shepherdbase!
Brandt *Disclaimer
Anchorage, Alaska

Read More Testimonials...

Does your church use QuickBooks? If yes, then the "QuickBooks® for Churches and Other Religious Organizations" by Lisa London, CPA eBook below is a must for you!

Lisa will walk you through QuickBooks from start to finish, complete with examples, terminology, and everything a busy church administrator or bookkeeper needs to know. For more information just click the link above!

Check out on Your Mobile!