Church Fundraising Accounting Forms

The Church Fundraising Accounting Forms below are available free to download, customize and print for your next church fundraiser event(s)...

Does your church have fundraisers to raise money for special causes?

If yes, then you might want these fundraiser forms below to help your church fundraising coordinator to get the proper approvals from administration before and after the fundraising event.

The key to a successful fundraising event is to be very well prepared and organized before, during and after the event.

The accounting form (#1) below for church fundraising includes:

  • Name of Church
  • Name of Form - Fundraising Accounting Form
  • Name and Date of Event
  • Name of Organizing Group or Ministry
  • Estimated # of participants/Attendees
  • Event Leader and Contact Information
  • Number of Event Volunteers
  • Estimated # of Volunteer Hours
  • Income Details - e.g., ticket sales, food, silent auction, etc. and total income
  • Estimated Value of any Non-Cash Donations - Please detail number of items and quantity - Please do not add this estimate to total income.
  • Expense Details - e.g., food, equipment rental, supplies, postage, etc. and total expenses
  • Net Event Proceeds- Income minus Expenses
  • Name of Person Who Completed the Form
  • Current Date

The accounting form (#2) below for church fundraisers includes:

  • Name of Church
  • Name of Form - Fundraiser Accounting Form
  • Statement - Please complete and distribute this form BEFORE your event (with estimates only) and AFTER your event (same form as estimates, but include actuals) to:
  • Name and Date of Event
  • Name of Account or Club
  • Account Number
  • Event Leader and Contact Information
  • Fundraiser Monies will be used for
  • Estimate Before and Actual After - A. Number of items to be purchased/expected attendees, B. Cost per items/person, C. Total Cost (A X B), D. Number of items to be sold/expected attendees, E.
    Cost per items/person, F. Total Revenue (D X E), G. Revenue (Line F), H. Cost (Line C), I. Profit
  • Explanation of difference between estimate and actual profit
  • Approval of Fundraiser (BEFORE the event):- Event Organizer's Signature and Date, Department Chair or Club Advisor's Signature and Date, Division Director of Fundraiser Activities Signature and Date
  • Approval of Actuals (AFTER the event) - Department Chair or Club Advisor's Signature and Date and Division Director of Fundraiser Activities Signature and Date
  • Note - ALL deposits for this event should contain the same description as above.

Click on the link to download the fundraising forms for your church accounting below:

Church Fundraising Accounting Form #1

Church Fundraiser Accounting Form #2

If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.

If you would like to receive access to the Table of Contents that has all the free church forms, certificates, flyers, brochures, baby shower invitations/games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)

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