Inactive Membership Letter

Inactive Membership letter (sample) free to download, modify and print 24/7 for your church administration office.

This letter is a sample that can easily be customized to fit what your church needs when a member(s) makes a decision to leave the church for whatever reason and becomes inactive.

This letter is a way of letting your inactive member(s) know that he or she will be missed and will always be welcomed back as an active member if they decide to do so.



What is an active member? An active member is one who attends regularly at the worship service, maybe sings in the choir, attends Bible or Sunday School classes, gives tithes and/or offerings, and consistently participates in the life of the church community.

What is an inactive member? An inactive member does not attend the worship service, does not give tithes and/or offerings, comes to none of the church activities, and does not participate in the life of the church community. As in the sample letter below, an inactive member could have been a member at one time but has left to go to another church or maybe dropped out of church completely.

The Inactive Membership sample letter below states: "Your home church cherishes you as a member of this fellowship. We have sought to mediate the privileges and blessings which we have in association together in the [Church Name]. The hallowed fellowship, the helpfulness, the watch care and counsel are very sacred and precious.

However, according to our records, you have been absent from religious services for at least six successive months, and have not responded to the encouragement to be active when possible. Therefore, the Church Board has placed your name on the roll of inactive membership on [date]
This action does not remove you from our prayers and concern. Any time you call we will seek to minister to you faithfully as the church has done in the past. Inactive members are not eligible to vote in church meetings or to hold church office, but we encourage you not to lose touch with the fellowship.

We believe things will change for you and you will be interested in becoming active in your church again. When that happens, you may request to be returned to the active roll, and upon reaffirmation of the vows of membership and renewed participation in the worship activities of this local church, this may be done. The Church Board will respond to such a request within 60 days.

May you feel God's grace and love and that of the love of your church family too."

If your church secretary or pastor needs or would want one of these sample letters...

Click on the link(s) to download:

Church Inactive Membership Letter

Church Inactive Member Follow Up Letter


If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

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If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.


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