Vacation Bible School Budget Worksheet

The VBS Budget Worksheet below is free to download, modify and print for your Vacation Bible School.

The worksheet is a great tool when your church only has a limited and budgeted amount for Vacation Bible School. This VBS worksheet will track your total VBS budget amount along with all the VBS expenses and then let you know when your expenses has went over your budgeted amount of money.

The VBS worksheet is in pdf format below, but if you would like it in the Microsoft Office Excel format (automatically calculates totals) simply purchase the FCF CD (all forms on FreeChurchForms.com in pdf and Word or Excel format) and this worksheet for your VBS budget will be included in both pdf and MS Excel format.



How Do You Budget for Vacation Bible School?

Some churches are able to budget thousands of dollars for their Vacation Bible School, and then some smaller churches can just barely budget a few hundred dollars to find the resources to support their Vacation Bible School.

Here are a few ideas for smaller churches to budget VBS:

  • Community Vacation Bible School - Partner VBS with another church or even several churches to save VBS money. There are definitely some negatives with this as far as safety and specific evangelistic outreach, but with great planning these issues can be overcome. It takes a good director who knows how to work with a team to pull this off.
  • Re-Use VBS Curriculum from Another Church - If you don't like the idea above then you could simply ask a church if you could re-use their curriculum after their VBS is over. If you know a church who has their Vacation Bible School in June, then simply have yours in July after they're through with their materials. If you have time you could even volunteer to help at their VBS to see hands on how the program works and would be a way to thank them for the materials. Many churches pass on their VBS props and curriculum every year and they feel great knowing they have helped other churches and children who are not so fortunate.
  • Plan Easy Crafts - You can save money by keeping crafts to a minimal. You're not cheap by planning easier crafts. Aside from the curriculum the craft supplies is a major expense. Don't be too cheap but skip some those expensive craft kits that can be just as good as the cheaper ones.
  • Volunteers/Church Members VBS Donations - In some cases, you might not have to budget for snacks, etc. You can ask volunteers and church members to donate paper goods,cookies, snacks, drinks, etc. Children love their snacks during VBS, but they are happy with simple and inexpensive snacks.
  • Request More Budget Next Year- It's probably too late this year, but next year why not ask for a budget increase. Even if you're a smaller church your members should see the need for the outreach and Vacation Bible School ministry. Use the worksheet below and draft a budget for next year for your Pastor and Board to review immediately after VBS while it's still fresh on your mind and theirs. If you get them to agree to more money then this will simplify your next year's budget tremendously.
Click on the link to download the VBS Budget Worksheet file below:

VBS Budget Worksheet


If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

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You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

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Shepherdbase

Need an Affordable, User Friendly Church Membership Database? Shepherdbase Could Be Just What You Have Been Looking For.

  • User Friendly
  • Tracks Memberships, Contributions, Attendance, Etc.
  • Instant Access to Church Directory, Contributions, Attendance, Etc.

Special Offer!

Church Office Package

(Shepherdbase & Church Forms CD with 850+ forms, certificates, flyers...along with Free Bonuses)


Church Offering Envelope Templates

Very easy to download, modify and print on your blank envelopes.


Aplos - Church Accounting Software

Simple & Efficient!

Are you tired of complicated church accounting software? If yes, then you need to try Aplos!


Church Finances Accounting Book

Are you stressed about your church accounting? If yes, then you need this accounting book!


Instant Event Fundraising System

Does your church do any fundraisers?

If so, click on the link above to discover the Secrets to Earning Thousands of Dollars with Virtually ANY Fundraising Event!


Visitor Testimonials

*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.

I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S. *Disclaimer

*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S. *Disclaimer

*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S. *Disclaimer

*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa *Disclaimer

*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S. *Disclaimer

*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S. *Disclaimer

*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved. *Disclaimer

This database:
  • 1. Tracks members and visitors
  • 2. Tracks contributions
  • 3. Organizes by both individual AND family
  • 4. Creates professional letters, relevant to church ministry
  • 5. Is easy to use
  • 6. Costs a mere fraction of other databases offering similar features. *Disclaimer
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Thank you Shepherdbase!
Brandt *Disclaimer
Anchorage, Alaska

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