Church Donor Privacy Policy (Sample)

The church Donor Privacy Policy (sample) below is available free to download, customize and print at your convenience 24 hours a day, 7 days a week for your church administration office, Human Resources Dept., etc.


This policy is a formal, written statement explaining how the church will use and protect their donors' private data.

Every church should have a donor privacy policy and should have it available for their donors to access and read at all times if they wanted to.

The policy below for donor privacy is a free and very important tool or guideline to use in your church administration office or Human Resources Department to create a policy and procedure of your own to fit your church specifically.

Policies and procedures are very important because they provide a set of guidelines for governing such things as the church donor privacy. Without them your church would have many questions and would not govern in a proper and organized way for their donors, members, etc.

What is a Donor Privacy Policy?

By protecting the privacy of the donor's information, a nonprofit helps build public trust. It is standard for a nonprofit to provide a privacy policy on it's website or by request that describes how donor information is collected and used. 

The sample Church Donor Privacy Policy below is available free to download and includes:

  • Church Name - Insert your church name on the top of your policy and procedure.
  • Policy & Procedures and Name of Policy - Insert the full name of your policy and procedure.
  • Purpose - To provide a respectful way to the donor's privacy.
  • Guidelines - We Respect Your Privacy 1. [Church Name] will not sell, rent or share donor names or personal information with any other entity, nor send mailings or other solicitations to donors on behalf of other organizations. 2. Outside vendors/contractors engaged to assist in the church’s mission are contractually bound by the same Donor Privacy Policy and rule of confidentiality and non-disclosure as the organization imposes on itself and its employees. 3. This policy applies to all information received by [Church Name], both online and offline, on any Platform (“Platform”, includes the [Church Name] website and mobile applications), as well as any electronic, written or oral communications.
  • Rationale - Donor's Rights - Charitable giving and acts of financial generosity are based on voluntary action for the common good. Acting as stewards of God’s gifts is a part of our Christian tradition and is a primary aspect of our Christian vocation. The [Name(s) of people or agency in charge of recording donations] is responsible for soliciting, receipting, recording, and acknowledging every gift received in support of [Church Name]. Each gift will receive respect and care by the staff of the [Church Name], and each donor and prospective donor can have full confidence in the mission and the gift process of our church. Therefore, donors have to the right to: 1. Be informed of the mission of the [Church Name] its intentions for use of donated resources and its capacity to use donations effectively for their intended purposes. 2. Be informed of the identity of those serving on [Church Name]’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities. 3. Have access to [Church Name]’s most recent financial statements. 4. Be assured that each gift will be used for the purposes for which it was given or to receive an explanation of the reasons the fit is unable to be accepted. 5. Receive appropriate acknowledgement, recognition or anonymity in accordance with the donor’s wishes. 6. Be assured that information about each gift is handled with respect and confidentiality. 7. Expect that all relationships with individuals representing [Church Name] will be professional in nature and supportive of the donor’s relationship with the church. 8. To be informed whether those seeking donations are volunteers, employees of [Church Name] or hired solicitors. 9. To feel free to ask questions when making a gift and to receive prompt, truthful and forthright answers.
  • Signatures - Senior Pastor and Church Financial Advisor
  • Date Revised - Insert the current date each time the policy is revised/updated.
Click on the link to download the sample Donor Privacy Policy below for their church donors.

Church Donor Privacy Policy (Sample)

If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.

If you would like to receive access to the Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)

Note: These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.

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Please feel free to contact me if you have any questions.

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