Church Secretarial Duties, Evaluation, Job Description & Resume (2) with Cover Letter

Church Secretarial Duties are so diverse and numerous that it takes a very special member/person to fulfill these job duties.

On this page you will have the opportunity to post questions and comments below regarding this subject. You will get to chat with other church secretaries regarding their experiences and even find short cuts to help you with your endeavors.

If you have had an experience during your job as a Church Secretary that might help another secretary somewhere then we want you to share it! A lot of small churches like mine has volunteers for this position and they need all the help they can get.

Church Secretary Forms (Click on the link(s) to access the forms.)

I’m always looking for different ways to save my time as Church Secretary, but at the same time I want to bring better quality of service to our church. When you have a database, spreadsheets or whatever may be the case you're not only saving your time you’re helping to organize the church, and in the event you have to retire as Church Secretary you will be making the next Church Secretary's job a lot easier and less stressful. You’re making it easier to access valuable church information when church administration needs it. Saving your time will benefit the church because then you will be more available to do other church secretarial duties.

I remember when I first started as the Church Secretary it was very overwhelming, but as time went on our Chief Financial Officer found ways to save my time and help me to get organized. Our CFO created church accounting spreadsheets in Microsoft Excel to help because I was doing ours on a paper ledger. Thank God for our CFO! Please feel free to visit her website at to get her free spreadsheets. She is the one who inspired me to build my website (

I have a Church Secretary Job Description available also. You might need this in your employee file.

If you are looking for a job as a secretary in a church I have a Church Secretary Resume (Sample) available that you can personally customize and print.

The Church Secretarial duties and responsibilities are usually specified in the governing documents of the church. A brief summary, however, may be expressed in this way:

  • Prepare records for the church in an accurate , thorough, up-to-date, usable, and prompt a way as possible.
  • Preserve the records of the church; and
  • Provide service and assistance to the church and others in a punctual, friendly and courteous manner.

Some other secretarial duties may even be:

  • Being the recording officer of the church that includes being responsible for the minutes and records of the church board and committees.
  • Arranging and managing church meetings.
  • Maintaining rosters of ordained ministers, all other personnel, congregation , etc.
  • Maintaining records and reporting parochial statistics.
  • Implementing and operating a records management system for the church.
  • Maintaining an annual report of the congregations in a form that will summarize the information for availability at any given time.
  • Overseeing the archives.
  • Attesting to all the documentation that requires signatures; and
  • Performing other duties as prescribed in your church bylaws.

Church Secretarial duties are very diverse and numerous and a very important part of the church.

Do you have a question or comment regarding Church Secretarial Duties? Take a moment to submit your question or comment below. It’s quick and easy. There’s no registration or login.

Also, please look at the submissions below this form and see if someone has already answered your particular question or maybe you would like to a minute to comment on one of the questions and comments below.

We are all facing a lot of the same issues and need to help each you can help and be helped here:

Church Secretary Questions and Comments

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See What Other Church Secretaries Have Said...

Click below to see contributions from other visitors to this page...

Yearly Goals 
I have been asked to set three goals again this year for my job performance evaluation. I was wondering what other church secretaries use as their yearly …

Audio launch 
what i should do if i handling audio launch

I want to write a quarterly report for my church, I want to know how to go about it? 
Please help me to write a report for my church, that is quarterly report. The procedures to go about it.

how to write monthly report 
how to write a weekly report for the church

Can a pastor relieve the secretary of their duties without a vote  
Can pastor fire secretary Reply: I'm not for certain but I would suggest that you review your church bylaws because the answer to your question should …

What should be a proposed plan for a first time campus fellowship secretary? 
what should be a proposed plan for a first time campus fellowship secretary?

What should be a proppsed plan for a first time campus fellowship secretary? 
What should be a proposed plan for a first time campus fellowship secretary?

what are the duties of a secretary 
what are the main duties of secretary in ladies department

How do I train myself 
No one trained me do I Have to train myself

Retiring church secretary 
Our church secretary, who has served faithfully for 30 years, will retire next month. We want to plan something special to honor her. Any suggestions or …

How many books must a secratary have?  
I want to know the job description of the Secratary of Men Fellowship

what to put in a members file 
hello this is my first year as church secretary and I have my work cut out for me because the last secretary did not keep good records.. I feel as though …

Arranging Meetings. 
when should a secretary think of arranging meetings for the church ? Reply The Church Secretary should only arrange meetings when Administration …

What constitutes "business expenses" for staff members? 
What generally constitutes "business expenses" for staff members? Reply This is a great question, but I will let answer …

church secretary/pastors wife/foster mother 
Thank you so much for your posting this site for beginners like me. My husband and I have been in ministry for 40 years and there has always been someonelse …

Not quite sure what my title would be, if any 
We have a small church around 60 people. We do not have any employees and our pastor does not receive a salary. They call me the church secretary. I handle …

Changing Word Documents to PDF Files 
Everyone but me probably already knew this but I just discovered it the other day. I found out I could take one of my documents in the 2007 MS Word …

Overworked pastor Not rated yet
Is there anything as a virtual pastor’s Secretary/ personal assistant? My pastor is overworked and the Lord is taking him higher. I believe I can help …

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If you have not performed any secretary duties in your church for the past 3 years, should you sign any business forms for the church? We have not had …

materials  Not rated yet
I want to be a church secretary, what materials should I need? =================================== Hi Samuel, This would be up to your Pastor(s) …

Membership  Not rated yet
Can a Church Secretary be a member of another Church? That would solely be the decision of that Church Board where you are a Church Secretary. If they …

hi Is the church secretary in charge for the attendance of each activities in the church? in our church, we have a creative ministry who handles zoom …

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Just became the church youth secretary and asked the vision of the secretariat What is the vision of a secretariat in the church ____________________________________ …

monthly calendar Not rated yet
i need a monthly calendar a i can write on & then print ================================================ I have some free downloadable calendars on …

Need Help Not rated yet
Do a church suppose to be in the trustee room on Sunday and do she need to be in church every Sunday. Also, I'm I suppose to do other work for members …

Form for Business meetings Not rated yet
Form for recording minutes of church business meetings? Reply: Yes, I have forms for recording minutes of church business meetings and more on my …

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What are the duties of a secretary prayer group in the church? Reply: I've not heard of this one but probably could be similar to a Prayer Team Leader …

Secretary in a church Not rated yet
What are the duties of a secretary prayer group in the church? Reply: I've not heard of this one but probably could be similar to a Prayer Team Leader …

Can a pastor relieve the secretary of their duties without a vote  Not rated yet
Can pastor fire secretary Reply: I'm not for certain but I would suggest that you review your church bylaws because the answer to your question should …

new Secretary Not rated yet
I've been choose to be Secretary today at's all new to me I don't know where to start and as far I know Secretary this days use laptop.can I …

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I need a sample response letter for request from removal of Church Membership Roll Reply: I'm sorry but at this time the only sample letters I …

Sanctuary Flowers Donor List  Not rated yet
Please show me how to make a list of donors and honorariums/memorials of poinsettias in our church sanctuary to put in the church bulletin as an insert... …

List of church officers Not rated yet
We need a professional form listing our church officers. Reply I have just recently added a Church Officers List Template - just click the link …

SECRETARY Not rated yet
should i took a treasure recordbook to my record book as secretary REPLY I'm not sure exactly what you mean, but you should always record all financial …

Church Secretary Not rated yet
Hi the church secretary are they suppose to be involved in the financial part of the church i.e knowing or filing the finances when i have a finance secretary? …

Can the secretary give suggestions to the pastor Not rated yet
Can the church secretary give the pastor and the church board suggestions that will make the church function better. Reply The specific duties …

Priorities and Organization Not rated yet
I have been the secretary/admin assistant for a new church plant since February. I have had the opportunity to make this position into what I feel our …

Having trouble doing my church running balance... Not rated yet
I have been the church secretary for about a year not know the correct way of doing things to make things in the church run more smoothly. The hardest …

Secretary Job Description Not rated yet
Do you have, available to print, a job description that details daily, weekly, monthly and quarterly tasks? Reply I just added another Church Secretary …

Is one of the secreatary jobs signing the checks, sign for the mortgage of the church? Not rated yet
Is one of the secretary jobs signing the checks of the church account and sign for the mortgage of the church? Reply These can be jobs for the …

Religous Group Secretary Not rated yet
We are a religious group,pls.I want to know if the secretary have the right to interfere with the financial matter of the treasurer. Thank you. Reply …

I need a Sunday School Secretary job description. Help???!! Not rated yet
Sunday School Secretary Job Position I need help with preparing job description Reply I have a Sunday School Secretary/Assistant Secretary job …

Church Clerk Not rated yet
Please provide me with the check list of duties performed by Secretaries/Church Clerks. It is a four page document. Reply I have the Church Secretary …

Secretarial and Administrative Duties Not rated yet
We are a new and small church. I carry the title of Administrator/Secretary. Is this an appropriate title? Reply This is solely the decision …

in a very small church in Nigeria Not rated yet
I have never being given this kind of responsibility before in a church, i joined the church sometime in June 2011, and on the 1st of the year i was given …

What are the specific records maintained by the church secretary? Not rated yet
List the records maintained by a church secretary? Reply The records maintained by the Church Secretary has to be specified in your church policy …

Contributions at end of year Not rated yet
Not sure how to get started, the ladies before me held all envelopes til the end of the year and totaled them for each member. The would stay hours. Of …

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Specific functions of a corresponding secretary in the church Not rated yet
I would like to know specifically what is expected of a corresponding secretary in the church. I will only be responsible for this position. Reply …

Church secretary as "ex officio" member  Not rated yet
Is it common practice or generally acceptable for the church secretary to serve as an "ex officio" member with voting privilege, on all church committees? …

im doing an essay on what I want to be when I get older Not rated yet
I wanted to know for those who did work as church secrataries not as volenteer but as a full time job how much money did they make, the secrary at my church …

First Impressions Not rated yet
As a secretary, always allow god to give you fresh new ideas for keeping church welcoming. One idea I got from a friend was to decorate the bulletin board …

There are three subjects in question: Not rated yet
Is there a format structure for Church Officials such as a positional " registry tree?" For different departments or auxillaries. Is there a format …

I have no experience could I still do this? Not rated yet
There is an opening for part-time church secretary at the church where I am currently a paid nursery attendant. My youngest in in kindergarten this year …

Secretary coming into an unorganized overwhelming office. Not rated yet
I am a Secretary coming into an unorganized overwhelming office, where do I start getting answers and who should I ask for help? This is an office with …

what are some of the administrative duties of a church secretary? Not rated yet
what are some of the administrative duties of a church secretary? (Reply) The Church Administrative Secretarial duties and responsibilities are …

just wanting to know what my duties as the church secretary are. Not rated yet
what r all the duties as a church secretary Reply The Church Secretarial duties and responsibilities are usually specified in the governing documents …

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