what to put in a members file
by connie eiland
(birmingham, alabama, us)
hello this is my first year as church secretary and I have my work cut out for me because the last secretary did not keep good records.. I feel as though I lost in the woods and trying to find my way out. please help me organize church records and members files. I really don't know exactly what goes in the files, so can you please help me...we have about 150 members...so please help.
I think maybe we have all been there done that at one time Connie, and it's definitely not a good feeling, but you will do just fine.
Every church is different depending on their policies. I would suggest making sure that there is not a policy and procedure in your church that details what they want kept in the files.
Personally, I keep our church member's personal information (name, address, phone, date of birth, etc.) in Shepherdbase
(Church Membership Database) with backups. I only put documents that involves the members personally (membership application, marriage counseling, education, certificates, etc.) in their member's files.
I pray that God Richly Blesses You and Your New Ministry as Church Secretary. I would advise you to not let all the undone work overwhelm you, and just simply do what you can do as time allots. I would also advise you to use some kind of software or database like Shepherdbase
to track memberships, contributions, church attendance and more to help organize and save your precious time. Also, take advantage of all the free forms, certificates, flyers, etc. on FreeChurchForms.com! :)