Facility Use Request Form

The Church Facility Use Request Forms & Facility Rental Policy and Rates are available free to download, customize and print for your church administrative office, Human Resources Department, etc. 24 hours a day, 7 days a week at your own convenience.



The Church Facility Request forms can be utilized when church members want to have events such as a weddings, bible studies, dinners, birthday parties, etc and these church members are requesting the use of the church facilities.

Have the church members or person(s) requesting the use of the facilities fill out this form and attach a copy of the Church Facility Use Policy and Procedures before they use any church facility to ensure proper care and use of the facilities.



This form is also a great way of tracking who is using what church facility and when they are using it to help organize and eliminate confusion which in turn will be more than worth the few minutes filling out the form.

The Church Facility Use Request form includes:

  • Requester Name, Address, Phone Number, etc.
  • Date(s) and Time(s) Requested
  • Member or Regular Attender Who Will Be Present...
  • Facilities Needed...
  • Equipment Needed...
  • Church Facility Use Guidelines
  • Requester's Signature and Date
  • Approved and Authorized Signature and Date
  • Responsibilities after Building Use Guidelines
  • Kitchen Etiquette Guidelines
  • Church Facility Use Committee Coordinator and Helper's Name and Phone Numbers

The Church Facility Rental form below is utilized if the church charges for the use of their facilities for events such as weddings, birthdays, dinners, etc. Also attached to this particular form is a sample of a Church Facility Rental Policy and Rates.

Payment for the church facility use is normally given to the secretary upon booking and filling out the Church Facility Rental Form. Included on the form is the name of who they would make their checks payable to, name of person or group booking event, contact name and number, type of function, date and time of event, facility, equipment, furniture, etc. needed, rental policies and rates, rental agreement along with renter's signature and date, and a portion for approval and authorized signature (office use only).

Click here for the free Facilities Policy and Procedure.

Click on the link(s) to download the file(s) below:

Church Facility Request Form #1

Church Facility Request Form #2

Church Facility Rental Form - Policy & Rates


If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.


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Note: These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.


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