Church Treasurer Practices Policy

Church Treasurer Practices Policy and Procedure available free to print...



The Treasurer Practices Policy and Procedure is essential to have to give your treasurer for your church to give them insight as to what is expected of them and their responsibilities.

If you have a brand new treasurer in your church or one that has been there for many years this policy is still very important to make sure their knowledge is current as what to do in each area of the his or her job.



Arguably, there is no position more critical to the church's business operation than the treasurer of the church, who is in essence the Chief Financial Officer of the church. They track the income and disbursements, monitors the financial health of the church, balances the checkbook and ultimately writes the checks.

The Church Treasurer Practices Policy (below) explains in short summaries each one of these areas of the church finances included below:

  • Weekly Collections - Ensure offering form is signed by two persons. Ensure date is correct. Ensure dollar amount on deposit slip matches dollar amount on offering form...
  • Other Contributions/Donations - Contributions Mailed to the Church...Contributions Personally Delivered to the Church...Contributions from Bible Studies, Sunday School or Other Groups Within the Church...
  • Deposits - No donor names are put on deposit slips (use check numbers for privacy). Money is deposited timely; at least weekly...
  • Monthly - Transfer Funds from Checking to Savings - Using online banking or at bank location: Transfer funds in excess of...
  • Payments - No checks will be written without a complete and approved by council, disbursement form. No taxes will be reimbursed/paid.
  • Disbursement Forms - Budgeted - Normal Administrative, Pre-Approved Invoices (To Be Paid Upon Receipt by Treasurer). If no issues the form is reviewed by Finance Committee and approved by council, completed forms are given to bookkeeper...
  • Pre-Approved - Reimbursement Accounts - These purchases are for use in the normal day to day operation of church (kitchen supplies, postage, envelopes, etc.) up to the budgeted amount approved by council...
  • Non-Budgeted - Approved forms received from Finance Committee/Council will be paid in a timely manner; completed forms are given to bookkeeper for input into QuickBooks and filed...
  • Travel - See Travel Policy and Procedure.
  • Benevolence - See Benevolence Policy and Procedure and forms.
  • Bank Statements (Currently one is mid-month and one is end of month) - Bank statements are to be opened by...
  • Reports- Verify items are categorized correctly...
  • Internal Transfers - Review reports to ensure subaccounts...
  • Review - No later than Sunday prior to Council meeting...
  • Quarterly - Quarterly report for all employees...
  • End-Of-Year Donor Statement - End-Of-Year Donor Statements completed by bookkeeper and reviewed by treasurer...
  • End-Of-Year Reports - Review the following reports with Finance Committee...
  • End-Of-Year Tax Forms - I 9s for all employees, W-9s: Check with the Finance Committee to ensure a W-9 is given...
Click on the link(s) to download the Treasurer Practices Policy and Procedure below:

Church Treasurer Practices Policy and Procedure


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