Church Visitor Report

The Church Visitor Report is available free to download, customize and print for your Pastor(s), church administrative office...

If your new church visitors are not returning and connecting with your congregation or church members then:

  • Your church cannot grow
  • You cannot help new believers who responded to an alter call continue on with their new life with Jesus
  • You cannot help the new people who move into your community get involved with your church with their new talents...

Improving your church hospitality will help increase your first time church visitors decision on whether to return to your church.

The report below will help increase your rate of returning new church visitors by following up with them and keeping track of when they visited, when you followed up the first time and second time, etc. The report consists of:

  • Date Visited
  • New Church Visitor First and Last Name
  • Church Visitor Address
  • Church Visitor Phone, Email and Age
  • Invited By [Name]
  • Check Boxes to mark if Church Visitor: First Time Visitor, New in Community, Looking for a Church, Would Like to Know More about Church, Would like a Minister to Call Me, Interested in Home Bible School, 1st Follow Up or 2nd Follow Up
  • Comments

This report below can be modified to fit your New Church Visitor Card or form that they fill out. Always encourage your visitors to fill out these forms/cards when they visit. 

If you don't have their contact information then you can't send them literature, make a home visit, carry cookies to their house, or invite them to the next church service.

The sample Welcome Letters (4) are a great way for your Pastor(s), etc. to follow up with the new church visitors. One of these letters includes:

Dear [Church Visitor’s Name],

Greetings! I’m glad you joined us this past Sunday. We believe we are in great days to be serving Jesus, with even greater ahead! I’m glad you could attend. I hope that you found our time together inspiring, meaningful, challenging and perhaps even a little fun. We certainly enjoyed having you with us. 

Wow! Here we are already well into the 21st Century. The older I get, the faster it seems to fly! Perhaps that’s why the Bible tells us to “Make the most of every opportunity.” Those opportunities come and go so quickly and more often than not never return. That’s one of the reasons why I’m so glad you have been with us. Sunday is such a great opportunity for worship, and I hope that it will lead to many more opportunities to get to know and enjoy each other. Thanks for coming! 

Jesus said, “Whoever drinks the water I give him will never thirst.” (John 4:14) We do trust and hope that you’ll find watering holes to fill your thirst again and again. 

You’re invited to drop by our offices for a visit. Drop by. It would be great to chat with you. 

Well, I must close for now. If there is anything we can do to be of service, please don’t hesitate to drop us a line. I hope you will join us again.

A Recipient of God’s Grace, 

[Pastor’s Signature] 


PS: I’ve included a [NAME OF CHURCH VISITOR CARD], if you would be so kind as to give us some feedback that would be great. We’re always looking for better and more effective ways to meet people’s needs. Thanks!

Click on the link to download the Church Visitor Report below:

Church Visitor Report

If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.

If you would like to receive access to the Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)

Note: These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.

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Please feel free to contact me if you have any questions.

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Return to the Church Visitor Information Page from Church Visitor Report.

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Collection of all the Church Forms, Flyers, Certificates...(1,000+) on available on CD or Instant Download - each form available in Microsoft Office Word editable format. Plus 5 Free Bonuses!

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Church Offering Envelope Templates

Very easy to download, modify and print on your blank envelopes.

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Visitor Testimonials

*I wanted to take a minute (during my email time slot) to thank you for all this work you do and share with the small church community. You and your staff (if you have some) are very much a blessing. Thank you, Elizabeth - PA - U.S.
*Terressa! I received the discs today!! A few years back I was at a small church that used your software and it was perfect for their volunteers to use. The church I am at now has 2 volunteer secretaries and one found your product and I gushed!!! Her first request is a directory so this will be perfect. God Bless you for creating such a great system (Shepherdbase). Regards - Tonya - OK - U.S.
*This is the 1st time I've visited your website and I just wanted to say "thank you". I go to a very small Christian Church and thanks to you, the forms you have for a children's ministry will keep me from having to "reinvent the wheel" and I am very grateful to you. We are a very small church (about 40 regular attendees) and 90% of those are over 65. We just had a young couple offer to help us get a Youth Group. Thanks to you, we won't have to do to much to get this off and running for the holiday season. Thanks again! - Kentucky - U.S.
*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.

I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S. *Disclaimer

*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S. *Disclaimer

*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S. *Disclaimer

*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa *Disclaimer

*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S. *Disclaimer

*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S. *Disclaimer

*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved. *Disclaimer

This database:
  • 1. Tracks members and visitors
  • 2. Tracks contributions
  • 3. Organizes by both individual AND family
  • 4. Creates professional letters, relevant to church ministry
  • 5. Is easy to use
  • 6. Costs a mere fraction of other databases offering similar features. *Disclaimer
  • 7. So much more.

I am very thankful for this product and I recommend it to anybody wanting to exit the cost and complexity rat race of Church databases.
Thank you Shepherdbase!
Brandt *Disclaimer
Anchorage, Alaska

Read More Testimonials...

Does your church use QuickBooks? If yes, then the "QuickBooks for Churches and Other Religious Organizations" by Lisa London, CPA eBook below is a must for you!

Lisa will walk you through QuickBooks from start to finish, complete with examples, terminology, and everything a busy church administrator or bookkeeper needs to know. For more information just click the link above!

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