Lay Delegate Policy (Sample)

The Lay Delegate Policy (Sample) is available free to download, customize and print for your church administrative office, Human Resources Dept., etc. 24 hours a day, 7 days a week at your convenience.



What is a Lay Delegate?

An effective lay member is especially interested in connecting the church of God with people who are not yet part of it. 



The sample Lay Delegate Policy below includes:

  • Church Name
  • Policy Title
  • Purpose-To provide a ministry to enable the members of local churches to take part in the democratic process of our denomination.
  • General Responsibilities -As the elected Lay Delegate, you’re the official denominational representative of your congregation. Lay Delegates have the responsibility to attend and to effectively represent the congregation at every General Conference. You should also participate in every [Name of Denomination] Network Gathering and Summit. It’s your responsibility to see that the information flow between the every [Name of Denomination], Network and local congregation is both timely and accurate throughout your term of office.
  • Lay Delegate - Represents the local church. Has voice and vote at General Conference.
  • Alternate/Assistant Lay Delegates are chosen to fulfill the responsibilities of Lay Delegates when they cannot attend required meetings. (See policy below for more on Alternate/Assistant Lay Delegates.)
  • Specific Tasks - Lay Delegates serve as the communication link between the local congregation and the every [Name of Denomination]. Flow of pertinent information between these bodies through the Lay Delegate is an important part of your job. Remember, you may be the only link that most members have to the Network or the every [Name of Denomination]. It’s your responsibility to make sure that you’ve been added to the Network and every [Name of Denomination] newsletter email distribution list. (See policy below for more Specific Tasks.)
  • Alternates - The Alternate position can provide an individual with the opportunity to begin learning about the workings of the local church, the Network and the [Name of Denomination]  before running for the position of Lay Delegate. (See policy below for more on Alternates.)
  • Responsibilities of the Congregation - Lay Delegates represent the congregation at the conference business meetings. It is, therefore, in the best interest of the congregation to ensure that the most qualified person or persons be elected, supported and affirmed in the position(s) of Lay Delegate(s). This should include financial support, including registration, transportation, meals and housing.
  • Summary - If you have any questions, do not hesitate to ask your Pastor or to contact your Network Leader or Elder. Contact other Lay Delegates to get their input. Remember the local congregation is not sending you to conferences for a vacation. (See policy below.)
  • Signatures - Senior Pastor and Lay Delegate's Signature
  • Revised Date (Date of policy revision.)

Click on the link to download the church policy below:

Lay Delegate Policy (Sample)


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Note: These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.


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