Church Clerk Job Description and Report/Form (Samples)
The Church Clerk job description and Report/Form (Samples) are available free to download, customize for your church or nonprofit organization and print for your Human Resources Department, church administrative office....
The sample job description for church clerks below can be used as a guide to help you create a job description specific to your church. Every church may not have a church clerk they might have a church secretary instead depending on their church.
Church clerk duties vary from church to church. In larger churches the duties can include specific assigned duties but in smaller churches they might include a wider range of services including secretarial. A lot of duties could include:
- Working as Church Officer
- Attending Business Meetings
- Maintaining Church Membership Records
- Preparing Documents
- Keeping Records
The Church Clerk sample job description below includes:
- Heading - Includes church name and job description title, job title, reports to and position status.
- Purpose - The Church Clerk maintains accurate and timely documentation of all church proceedings, membership and business transactions.
- Responsibilities - 1. Assisting in the preparation of the agenda for all Church Business Meetings including regular and special called meetings, usually sending proper notice for both according to the Church Bylaws. 2. Keeping an accurate record of all business transactions/comments/motions made in a Church Business Conference. 3. Reviewing all minutes of the Church Business Conference and provides copies for all attendees. Reads the minutes and accepts corrections. 4. Maintaining an accurate church membership roll so that transfers and drops are performed after church vote or notification is made. (See sample job description below for rest of the responsibilities.)
- Church Clerks Should NOT Do - 1. Count money or keep contribution records - this responsibility is for the Church Treasurer and Finance Committee. 2. Sign documents and contracts on behalf of the church – this is the responsibility of the Trustees. 3. Dismiss, transfer or drop any church member from the role without the church voting on the member. 4. Serve in a duel role as Treasurer. 5. Serve as the Moderator.
- Statement - I have read and received a copy of my job description. I understand this overrides anything I have been given or told in the past. I further understand that I am expected to follow my job as outlined above, and that if I have any questions concerning what is expected of me, I will speak with my immediate supervisor identified above.
- Church Clerk Signature and Date
- Revised Date
There is also a sample Church Clerk Report/Form below which includes:
- Church Name and Report Title
- For Quarter - 1st Quarter, 2nd Quarter, 3rd Quarter or 4th Quarter
- Fellowship Meeting Minutes - [Month/Day/Year] - Letters granted to other churches? Name, Church Name, City/State
- Membership Report - Number of Guests in Attendance: Joined by Letter, Joined by Baptism, Total Additions...
- Total Number in Attendance - Beginner (Age 0-2), Kindergarten (Age 3-5), Primary (Age 6-9), Junior (Age 10-13), Youth (Age 14-18) and Adult (Age 19 and Up)
Church Clerk Job Description (Sample)
Church Clerk Quarterly Report/Form (Sample)
You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).
If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.
If you would like to receive access to the FreeChurchForms.com Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)
Note: These sample forms are meant to serve as example forms and should not be construed as legal documents. Please contact a legal professional for legal language for your specific organization.
Free eBook - "Top 10 Tips on How to Organize Your Office"
when you...
Subscribe to "The Form Gallery"
FreeChurchForms.com Monthly Newsletter (Free)
**The information above will be secure and your privacy will be maintained.** Click here to read and accept the FreeChurchForms.com Privacy Policy (GDPR Update).
Please feel free to contact me if you have any questions.
You might like these
Church Job Descriptions
Church Job Descriptions such Pastor & Administrator job descriptions, Church Finance Committee & Church Secretary job descriptions and many more to download...
Usher Job Description
Usher Job Description free to download, customize and print for your church ushers. Also, Deacon Job Description, Pastor Job Description...
Christian Code of Ethics (Sample)
The Christian Code of Ethics (Sample) is available free to download, customize and print for your church administrative office, HR Dept., etc.
Return to Church Job Descriptions from Church Clerk Job Description and Report/Form (Samples).
Home | FCF Blog | Contact | About | Terms of Use
Collection of all the Church Forms, Flyers, Certificates...(1,000+) on FreeChurchForms.com available on CD or Instant Download - each form available in Microsoft Office Word editable format. Plus 5 Free Bonuses!
The Church Forms CD is Convenient and Saves Time
Need an Affordable, User Friendly Church Membership Database? Shepherdbase Could Be Just What You Have Been Looking For...Available on CD or Instant Download.
- User Friendly
- Tracks Memberships, Contributions, Attendance, Etc.
- Instant Access to Church Directory, Contributions, Attendance, Etc.
Need an Affordable, User Friendly Event/Sermon Tracking Database? Pastoral Recordbase Could Be Just What You Have Been Looking For. Available on CD or Instant Download.
- User Friendly
- Tracks Events (Baptisms, funerals, etc.)
- Tracks Sermons (Pastor's or minister's sermons)
- Tracks Phone Numbers (Pastor's phone book)
- Tracks Church Info (Name, address, etc.)
Special Offer!
(Shepherdbase CD & Church Forms CD with 1,000+ forms, flyers...along with Free Bonuses) - Also Instant Download Available!
(Shepherdbase CD, Church Forms CD with 1,000+ forms... & Pastoral Recordbase CD along with Free Bonuses) - Also Instant Download Available!
All-In-One
Powerful Church Software
Are you tired of trying to manage your church from several different systems and spreadsheets?
You need Aplos.
Cloud-based software to handle your accounting, people, and giving from one platform.
Church Finances Accounting Book
Are you stressed about your church accounting? If yes, then you need this accounting book!
Visitor Testimonials
*Disclaimer
*Terressa! I received the discs today!! A few years back I was at a small church that used your software and it was perfect for their volunteers to use. The church I am at now has 2 volunteer secretaries and one found your product and I gushed!!! Her first request is a directory so this will be perfect. God Bless you for creating such a great system (Shepherdbase). Regards - Tonya - OK - U.S.
*Disclaimer
*This is the 1st time I've visited your website and I just wanted to say "thank you". I go to a very small Christian Church and thanks to you, the forms you have for a children's ministry will keep me from having to "reinvent the wheel" and I am very grateful to you. We are a very small church (about 40 regular attendees) and 90% of those are over 65. We just had a young couple offer to help us get a Youth Group. Thanks to you, we won't have to do to much to get this off and running for the holiday season. Thanks again! - Kentucky - U.S.
*Disclaimer
*I do the tithes at the end of the year for a very small outreach in the city of Detroit. They had been paying thousands of dollars every several years trying to keep a database of their donors.
I searched last year for something less costly for them and came across your database (Shepherdbase). It is a blessing and so appreciated. Thank you for all your hard work and thank you for Giving To The Lord. Peacemakers Int. in Detroit on Chene street is another ministry you have blessed. - Charlene - U.S. *Disclaimer
*This website has been very useful for my ministries with Hospice, the Hospital and Human Services. I recommend this website to any church, ministry or agency that is supporting or ministering to people. God Bless You - Chaplain Dave - U.S. *Disclaimer
*Just wanted to let you know how helpful your resources are. We are a small church and have missed out on doing a lot of things. We ordered your Church Forms on CD and are just pleased. Keep up the good work of providing resources for Churches. - Lillian - U.S. *Disclaimer
*I am a minister of the Gospel of our Lord and Savior Jesus Christ and have been tremendously blessed to access you and pray that God the Almighty favor you in what you do. You have enabled me to access ready-designed church documents. Thanks and God Bless You Terressa. - Bro. Mike - Kenya, Africa *Disclaimer
*Thank You! You're heart for giving free resources and making things so affordable is truly a blessing. My Pastor always says: "What you make happen for someone else, God will make happen for you!" May God richly bless you and your ministry to us and so many others, enlarge your territory and bring financial blessings with good measure, pressed down, shaken together and running over!!! 10,000 Blessings! Leeanna - U.S. *Disclaimer
*Thanks for making this site available. I took over as secretary of our small church a few months ago, and I am having to create a lot of forms. This site is a blessing! - Vicki - U.S. *Disclaimer
*After years of frustration and being overcharged for Church Management software, I came across "Shepherbase" and all my problems were solved. *Disclaimer
This database:
- 1. Tracks members and visitors
- 2. Tracks contributions
- 3. Organizes by both individual AND family
- 4. Creates professional letters, relevant to church ministry
- 5. Is easy to use
- 6. Costs a mere fraction of other databases offering similar features. *Disclaimer
- 7. So much more.
I am very thankful for this product and I recommend it to anybody wanting to exit the cost and complexity rat race of Church databases.
Thank you Shepherdbase!
Brandt *Disclaimer
Anchorage, Alaska
Does your church use QuickBooks? If yes, then the "QuickBooks for Churches and Other Religious Organizations" by Lisa London, CPA eBook below is a must for you!
Lisa will
walk you through QuickBooks from start to finish, complete with
examples, terminology, and everything a busy church administrator or
bookkeeper needs to know. For more information just click the link above!
Check out FreeChurchForms.com on Your Mobile!
