Church Mileage and Reimbursement Form

Free Church Mileage form and Church Mileage Reimbursement form to download, customize and print for your church administrative office...

Mileage reimbursement is determined by your church board/council of your organization. It can be utilized for church members, staff, volunteers, etc.

There are two mileage forms below that can be filled out and submitted to the appropriate church board member or secretary for prior approval and reimbursement according to your church policy and procedures.

Church members who volunteer to make trips for church activities, projects, etc. will need to have a mileage form to fill and give to the church for mileage reimbursement.

The church should know or find out the IRS Recommended Mileage Rate for the current year in order to reimburse person(s) requesting mileage reimbursement from the church. Many church treasurers use these recommended rates to reimburse business miles logged by Pastor, staff members, volunteers, etc. for the use of their personal vehicles to drive many miles per month for visitations (hospital, etc.), home visits, retreats, community meetings, conferences, and much more.

It is good practice for church treasurers to periodically check for any updates on the mileage rates from the IRS. When the prices of gas fluctuates so much like they have in the last few recent years then this causes the mileage rates to change to try and keep up with the price of gas.

This first mileage form below for your church administrative office includes:

  • Employee's (Church Member, Volunteer, Etc.) Name, Social Security Number, Member ID Number and Address
  • Date of Trip for Mileage Reimbursement
  • From What Designation did you Begin Trip
  • To Where did you End your Trip
  • What was Business Purpose
  • Starting Odometer Reading
  • Ending Odometer Reading
  • Total Miles from the Trip
  • Total Miles on Mileage Log
  • Rate Per Mile
  • Total Mileage Reimbursement
  • Total Turnpike Tools on Mileage Log
  • Total Amount Due for Mileage Log
  • Person's Signature Filling Out Mileage Log
  • Authorized Signature

You can print several of the mileage forms below and put the blank sheets in a notebook with a cover on the front that states "[Church Name] Mileage" and keep this notebook in your vehicle that you use for your church errands, etc.

If your church has reimbursement for church members, you will probably need one or both of the free mileage forms.

Click on the link(s) to download the mileage form(s) below:

Church Mileage Form

Mileage Reimbursement Form

If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms.

You can get Adobe Reader free here (a new window will open so you can download it without leaving this page).

If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.

If you would like to receive access to the Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. Enjoy! :)

Note: These sample forms are meant to serve as example forms and should not be construed as legal documents.  Please contact a legal professional for legal language for your specific organization.

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There are many more free financial forms on this website for your church to download and print for your specific church needs.

Return to Human Resources from Church Mileage.

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